What are the responsibilities and job description for the Minutes/ Documents Specialist - Board Services position at Clerk of the Circuit Court & Comptroller, Palm...?
Do you have a passion for serving your community? If so, a career in local government could be your calling!
The Clerk of the Circuit Court & Comptroller is seeking two (2) well-organized, detail-oriented professionals who likes the challenge of variety and possesses excellent time management skills to join our team as a Board Meetings Specialists. We have one vacancy in each of the areas listed below:
Minutes
The Board Meetings Specialist assigned to the minutes area will ensure that every voice, every vote, and every decision is documented for the community. You will bridge the gap between government action and public understanding. This position attends county commissioner meetings, captures notes, prepares and distributes official minutes.
Documents
The Board Meetings Specialist assigned to the documents area will play a key role in preserving the public record. You will fulfill record requests, process meetings documents, and ensure the accuracy of county files that shape our community’s history.
This position is eligible to participate in our pay progression plan. This plan affords the selected candidate the opportunity to earn pay increases in phases through demonstrating increased proficiencies and cross training in multiple functional areas of the Board Services department. This position is also eligible for a 3% increase upon completion on the introductory period.
Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:
- Generous paid time off and 17 paid holidays – yes you read that right!
- Superior health care plans with lower costs to you
- Retirement choices through the Florida Retirement System and deferred compensation plan
- Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
- Tuition Reimbursement
- Qualifying employer for Public Service Loan Forgiveness
Examples of Essential Functions
FUNCTIONS SPECIFIC TO MINUTES
Attends onsite and offsite Board of County Commissioners (BCC) and Committee meetings to take roll call and document discussions, votes, and motions; facilitates and communicates with the chair during televised meetings and various other meetings regarding actions or non-actions of the Board; sets up and dismantles recording equipment and laptop.
Records the minutes of various BCC and Committee meetings using a laptop computer and recorder; typing extensive notes; creates preliminary minutes (shell); creates/condenses minutes of the various meetings for the official, permanent record; identifies and labels contents of audio recordings of meetings.
Writes clear, concise minutes of the meetings attended for review and approval by the respective government body.
FUNCTIONS SPECIFIC TO DOCUMENTS
Processes meeting documents, including within the OnBase system and its established workflows (scanning/sweeping/indexing).
Performs research and completes record requests and distributes to requesting party.
Performs quality assurance of county meeting documents and files all documents for the permanent record.
Typical Qualifications
High school diploma (or GED), supplemented by three (3) years of recent and relevant experience; some vocational or college courses preferred; or an equivalent combination of education, training and experience.
Pay: $18.67 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $19
