Accounting Clerk

Job Position: Accounting Generalist

Position Summary

• We are seeking a detail-oriented and proactive Accounting Generalist to support the daily accounting operations and administrative functions of a fast-paced professional services environment. This role is responsible for accounts receivable and payable support, reconciliations, collections, journal entries, court account management, and vendor reporting, while also serving as a key point of contact for internal staff and partners.
• The ideal candidate is organized, dependable, able to manage multiple priorities, and comfortable working independently in a deadline-driven environment.

Key Responsibilities

Accounts Receivable & Collections

• Monitor and follow up on aged accounts receivable balances.
• Communicate with partners and internal departments regarding collections and outstanding balances.
• Research and resolve AR/AP inquiries from administrative staff and vendors.
• Collect and review due diligence documentation related to incoming payments.
• Scan, process, and record checks received.
• Post daily cash receipts and ACH payments accurately into the accounting system.

Accounts Payable Vendor & Compliance Support

• Clear outstanding checks monthly to ensure accurate financial records.
• Process and prioritize check requests, including urgent payment requests.
• Collect, review, and record ACH deposits from the bank into the accounting system (LMS).
• Assist with annual 1099 preparation and filing.
• Review vendor payments to determine 1099 eligibility, including classification of services, reimbursements, and refunds.
• Maintain accurate vendor records and supporting documentation.

Administrative Support

• Coordinate with administrative staff regarding retainers, payment status inquiries, and vendor payments.
• Notify administration of retainer checks received and assist with collecting credit card payment information when needed.
• Support special projects and additional accounting or administrative tasks as assigned.

Court & Client Cost Management

• Process monthly and quarterly court statements, including:
• JACS
• USPTO
• PACER
• Record court-related payments and client costs accurately in LMS.
• Monitor and replenish court accounts weekly to ensure attorneys have sufficient filing funds.
• Review and process legal research expenses through LexisNexis to ensure proper client cost allocation.

Accounting & Finance

• Prepare, review, and post journal entries for payments, reclassifications, and account adjustments.
• Perform monthly account reconciliations, including court accounts.
• Assist with month-end and year-end accounting processes.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 2 years of accounting, bookkeeping, or finance support experience preferred.
• Experience with accounts receivable, collections, reconciliations, and journal entries.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Excel and accounting software systems.
• Experience in a law firm or professional services environment is a plus.