Production Coordinator, Experiential Marketing

CIVIC

Production Coordinator, Experiential Marketing

LA (hybrid, 3X a week in-person, 2X remote)

We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

YOUR ROLE IN THE COMMUNITY

You are self motivated, quick learning, excellent at multitasking and have a resourceful, can-do attitude. As a production support person, you have the ability to work well under pressure and aren’t afraid to get your hands dirty!

Your day to day job responsibilities will include:

• Support internal and external producers on daily needs to plan, organize, and activate marketing campaigns in the B2B and B2C space. Sustain and develop further your production’s team market intelligence including venue, vendor, creative partner (tech and analog) research and relationship building.
• Update and track key production documentation such as schedules, runs of shows, task lists, staffing/role calls, inventory and shipping manifests, third party briefing materials, etc.
• Execute against a budget with oversight from the budget manager on purchases and rentals. Build budget estimates and help optimize budgeting through supplier negotiations and creative production solutions.
• Review invoices to ensure adherence to Accounts Payable requirements (POs, estimates, invoices) in partnership with Business Affairs
• Ensure that third partner contractors are meeting insurance and liability standards including but not limited to COIs, legal compliance, usage clearances and releases, etc.
• Integrate into all aspects of producing an activation with the team including planning, pre-production, and onsite production (may and often does include travel), and program recapping with supporting Account and Creative teams. Onsite support includes but is not limited to supporting the load-in process (set-up, build, etc;) managing of local BA and PA staff, venue and operations oversight, permitting compliance, load-out process (tear down, post-activation recycling and shipping plans, etc.)
• Internal support and coordination of production team’s administrative and logistical needs including but not limited to booking travel, coding credit cards, onsite f&b, maintaining and managing internal assets such as production kits, in-house tech (ipads, mi-fis, radios, etc.), and at times assisting the agency operations team as needed.

Qualifications

• Bachelor’s Degree or Equivalent
• 1-2 years of experience in event production support roles in an agency, events company, in hospitality, for sporting events, in the non-profit world, or production supplier shops working on budgeting, project management, and supporting day-to-day operations
• Proficient in Microsoft Office, Google Suite
• Demonstrated ability to manage confidential information with discretion
• Excellent communication, time management and organizational skills.
• Experience communicating with internal and external team leads
• Ability to travel approximately 25% of the time
• Ability to read technical drawings / Site plans
• Knowledge of Adobe Suite / Vectorworks / SketchUp a plus

CIVIC COMMUNITY AND CULTURE BENEFITS:

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Paid time off and encouragement to take time off for self-care
• Hybrid work schedule with the ability to be in-office 3 days per week and onsite for activations as needed

Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.