Account Coordinator

Account Coordinator

Hybrid (3 days in office, 2 days remote per week)

(Candidate must be based in NYC or willing to relocate)

OUR COMMUNITY

We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

THE ROLE

We are looking for a proactive and organized Account Coordinator to support one of our entertainment brand accounts. You’ll contribute to the planning and delivery of experiential activations while helping manage daily account operations.

KEY RESPONSIBILITIES

• Assist with planning and execution of experiential marketing activations, events, and partnerships
• Manage timelines, track deliverables, and ensure internal alignment across workstreams
• Coordinate vendor outreach, quotes, resourcing, and paperwork (SOWs, COIs, POs)
• Support onsite event execution, guest experience, logistics, and troubleshooting
• Participate in client calls, take notes, and distribute recaps and next steps
• Maintain project status documents, asset trackers, and event tools
• Foster strong working relationships across internal teams (creative, production, strategy)
• Conduct cultural trend research and competitive audits within the entertainment landscape
• Gather references and support creative concepting decks
• Identify relevant creators, media partners, and experiential innovations
• Manage team calendars, travel coordination, expense reports, and organization across platforms
• Ensure accurate file management and knowledge sharing across the team
• Build strong relationships with clients and partners
• Travel as needed for events and be comfortable working evenings/weekends as required by production schedules

EXPERIENCE / REQUIREMENTS

• 1–2 years of experience in marketing, events, entertainment, production, or agency environments (internships count!)
• Resourceful problem-solver with strong communication skills and a collaborative mindset
• Strong Google Drive, Microsoft Word, Excel, and PowerPoint skills
• A passion for entertainment, reading/listening, and/or pop culture

CIVIC COMMUNITY AND CULTURE BENEFITS:

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Paid time off and encouragement to take time off for self-care
• Hybrid work schedule

Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.