What are the responsibilities and job description for the Office Manager position at City Personnel?
We are seeking a high-caliber Office Manager to anchor the daily operations and serve as a central administrative pillar for an expanding organization. This position is perfectly suited for a meticulous professional who thrives on managing facilities, streamlining workflows, and ensuring the workspace remains productive and professional.Company & Job Highlights:Direct Hire: A permanent, full-time career opportunity.Competitive Pay: Annual salary range of $50,000–$55,000.Dynamic Scope: A high-visibility role with diverse responsibilities and autonomy.Team-First Culture: An engaging workplace where no two days are the same.Strategic Partnership: Work directly with the leadership team to enhance organizational efficiency.Established Foundation: Join a secure company with well-defined systems and a history of success.Responsibilities of the Office Manager:Direct day-to-day office functions to maintain a tidy, high-functioning, and welcoming workspace.Control the procurement of office essentials, monitor stock levels, and cultivate vendor partnerships.Keep precise logs for office expenditures, inventory assets, and internal documentation.Draft and finalize paperwork concerning incoming shipments, deliveries, and operational reporting.Orchestrate logistics for couriers, outgoing mail, and specialized freight.Act as the primary liaison for external contractors, including IT support, janitorial staff, and facility maintenance.Audit the status of office equipment and furniture, scheduling routine service or necessary repairs.Facilitate the planning of corporate travel, internal board meetings, and company-wide events.Lead inventory counts and reconcile records to ensure data integrity.Manage the intake and distribution of all corporate correspondence and sensitive documentation.Support the executive team with budget oversight, financial reporting, and ad-hoc project management.Represent the firm as the first point of contact for stakeholders, clients, and guests.Qualifications of the Office Manager:Education: Associate’s degree or equivalent academic background is preferred.Experience: Proven track record in office administration, facility coordination, or operational management.Attention to Detail: Exceptional organizational talent with a focus on precision and error-free work.Agility: The capacity to pivot between shifting priorities in a high-energy setting.Communication: Refined verbal and written skills for professional internal and external interactions.Coordination: Demonstrated success in managing service providers and coordinating across departments.Technical Knowledge: Familiarity with record-keeping protocols, supply chain documentation, and basic analytics.Critical Thinking: Strong aptitude for problem-solving and handling interpersonal challenges with poise.Integrity: A reputation for maintaining confidentiality and high professional standards.Software: High proficiency in the Microsoft Office Suite (Excel, Word, Outlook).Systems: Comfortable utilizing digital inventory tools, databases, and modern office technology.Submit your resume today for immediate consideration!Want to explore more exciting job opportunities? Click herePlease Note: City Personnel offers extended interview hours from 7 am-7 pm upon requestJoin a Top Workplace in Rhode Island!Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts.At City Personnel, we don’t just match talent with opportunity. We invest in your growth and well-being. When you work with us, you’ll enjoy:Dedicated Career Coaching to help you with resumes, interviews, and career planning.Referral Program that rewards you for helping others find great opportunities.Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn’t just a staffing agency. It’s a team that values you, celebrates your wins, and helps you succeed every step of the way.Ready to take the next step in your career?Apply today and experience why we’ve been voted a Top Workplace in Rhode Island!Contact us today at (401) 331-2311 to find your perfect job match!IND123
Salary : $50,000 - $55,000