What are the responsibilities and job description for the Secretary (Criminal Division) - Lee County position at City of Whitehall?
Description
WHY YOU SHOULD APPLY TO THE AOC?
The Secretary serves the clerical needs of the Criminal Division performing a wide variety of secretarial and clerical duties. The accurate and efficient intake of criminal data and flow of information is essential. The secretary must be professional and be able to maintain confidentiality and tactful handling of sensitive data. The Secretary prepares written orders, modifications, warrants, revocations, terminations and dismiss orders. This position involves an extensive amount of contact with the Public, the Judiciary and other agencies public and private. The Secretary III must have the ability to communicate in a concise manner verbally and in writing.
A Secretary's primary responsibilities include the following: (1) Customer Service; (2) Tracking and Data Entry; (3) Case Support; (4) Other Duties as Assigned
EDUCATION And/or EXPERIENCE
None
Please review the full job description by clicking on the provided link: http://www.ca.cjis20.org/About-The-Court/Career-Opportunities/emp_opportunities.aspx
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification.
01
Please type your First & Last Name below.
02
The information provided in your application must support your selected answers in the supplemental questions, which may be used as a scored evaluation of your knowledge, skills and experience. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the selection recommendation committee. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See Resume" or "N/A" is not an acceptable answer to the questions.
Which best describes your highest level of education?
How many years of professional working clerical experience do you have? The information selected must also be reflected in your application.
NCIC/FCIC certification is required within (30) days of hire. Are you able to obtain and maintain this certification?
Briefly describe your experience in a customer service environment working directly with the general public. The information provided must also be reflected in your application. If you do not have this experience, please respond with 'Does Not Apply'.
07
Do you have experience working in the Criminal Justice field? If so, please describe in detail where and how you acquired this experience. The information provided must also be reflected in your application. If you do not have this experience, please respond with 'Does Not Apply'.
08
Which of the following basic Outlook functions are you proficient in? Please check all that apply:
Which one of the following best describes your highest level of Microsoft Word proficiency?
Which one of the following best describes your highest level of Microsoft Excel proficiency?
How did you come across this job opportunity? (e.g. GovernmentJobs.com, Indeed, Naples Daily News, News-Press, Charlotte Sun, Craig's List, DICE, Social Media, etc.)
WHY YOU SHOULD APPLY TO THE AOC?
- Great working environment
- Growth and Development Opportunities
- Medical, Dental, Vision other supplemental insurances offered
- Sick Vacation Paid Time Off
- Paid Holidays
- Retirement plan options (Pension or Investment)
- 457 Deferred Compensation
- Tuition Assistance
- Employee Assistance Program
- Graduation from high school or a GED equivalency diploma
- Two years of criminal justice, case management or related experience preferred.
- Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary on a daily basis
- Obtain and maintain NCIC/FCIC computer operator certification within 30 days of hire
- May be required to obtain and maintain a State of Florida Notary Public Certification (within 30 days of hire)
- May be required to drive within the circuit
The Secretary serves the clerical needs of the Criminal Division performing a wide variety of secretarial and clerical duties. The accurate and efficient intake of criminal data and flow of information is essential. The secretary must be professional and be able to maintain confidentiality and tactful handling of sensitive data. The Secretary prepares written orders, modifications, warrants, revocations, terminations and dismiss orders. This position involves an extensive amount of contact with the Public, the Judiciary and other agencies public and private. The Secretary III must have the ability to communicate in a concise manner verbally and in writing.
A Secretary's primary responsibilities include the following: (1) Customer Service; (2) Tracking and Data Entry; (3) Case Support; (4) Other Duties as Assigned
EDUCATION And/or EXPERIENCE
- Graduation from high school or a GED equivalency diploma.
- Two years of clerical experience. (Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.)
- Experience in the Criminal Justice field preferred
- Obtain and maintain NCIC/FCIC computer operator certification within (30) days of hire
- May be required to obtain and maintain a State of Florida Notary Public Certification (within 30 days of hire)
- May be required to drive within the circuit
None
Please review the full job description by clicking on the provided link: http://www.ca.cjis20.org/About-The-Court/Career-Opportunities/emp_opportunities.aspx
DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification.
01
Please type your First & Last Name below.
02
The information provided in your application must support your selected answers in the supplemental questions, which may be used as a scored evaluation of your knowledge, skills and experience. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the selection recommendation committee. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See Resume" or "N/A" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
Which best describes your highest level of education?
- High School or GED
- Vocational Certificate
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- None of the above
How many years of professional working clerical experience do you have? The information selected must also be reflected in your application.
- Less than one year
- One year to less than two years
- Two years to less than three years
- Three years to less than four years
- Four years to less than five years
- Five or more years
- No experience
NCIC/FCIC certification is required within (30) days of hire. Are you able to obtain and maintain this certification?
- Yes, I am able to obtain and maintain NCIC/FCIC certification
- No, I am not able to obtain and maintain NCIC/FCIC certification
Briefly describe your experience in a customer service environment working directly with the general public. The information provided must also be reflected in your application. If you do not have this experience, please respond with 'Does Not Apply'.
07
Do you have experience working in the Criminal Justice field? If so, please describe in detail where and how you acquired this experience. The information provided must also be reflected in your application. If you do not have this experience, please respond with 'Does Not Apply'.
08
Which of the following basic Outlook functions are you proficient in? Please check all that apply:
- Perform basic email tasks
- Manage contacts
- Configure and organize Outlook
- Manage tasks
- Manage Calendar
- Manage appointments & events
- Manage meetings
- None of the above
Which one of the following best describes your highest level of Microsoft Word proficiency?
- BASIC: Create new documents, open and edit existing documents, format characters and paragraphs, create and edit tables, modify page layout, and use auto-correct tool
- INTERMEDIATE: Insert and delete a section break in a document, format tables, paste a table from Excel into a document, work with columns, use graphics, create document templates, and work with styles
- ADVANCED: Manage data, work with Pivot tables and Pivot charts, use analytical add-ins, create a new conditional formatting rule, create a group or outline of data in a worksheet, and create and modify a macro command
- I do not have enough skills to meet the definition of the Basic level
Which one of the following best describes your highest level of Microsoft Excel proficiency?
- BASIC: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.
- INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot charts; insert and modify graphic objects in a worksheet.
- ADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data lists outline; consolidate date and link workbooks; export and import text files and XML data; import data from the Web and create queries; analyze data using trend line, spark lines and scenarios.
- I do not have enough skills to meet the definition of the Basic level
How did you come across this job opportunity? (e.g. GovernmentJobs.com, Indeed, Naples Daily News, News-Press, Charlotte Sun, Craig's List, DICE, Social Media, etc.)
- Required Question