What are the responsibilities and job description for the Executive Assistant to the Human Resources Director position at City of Springfield (MO)?
The City of Springfield is looking for a confident executive administrative professional to serve as the Executive Assistant to the Human Resources Director.
The Executive Assistant to the Human Resources Director will perform advanced level, complex and confidential administrative support work while providing direct and high-level support to the Director of Human Resources. This role is pivotal for the overall success of the Director and Human Resources department. The Executive Assistant fully manages the Director's calendar, coordinates Personnel Board activities, communicates and coordinates with various City departments, including the offices of the City Manager and City Attorney, prepares and executes highly confidential documents, and coordinates with the City Clerk on department records retention needs as well as the preparation of other documents. The ideal candidate will have previous experience supporting an executive-level leader and a demonstrated ability to take a proactive approach in assisting the Director with a variety of projects and operational tasks within the Human Resources Department. This individual will have a proven track record of working in a fast-paced environment while demonstrating professionalism, discretion, and strong attention to detail.
Due to the nature of the role, the ideal candidate will have a commitment to confidentiality, exhibit a strong attention to detail, excellent verbal and written communication skills, an ability to exhibit confidence when speaking with senior and executive level leadership, and a strong proficiency with Microsoft Office and HRIS or similar systems.
What you'll do:
- Provide a high level of executive administrative support to the Director of Human Resources.
- Supports a strategic leader with a demanding schedule and evolving priorities.
- Handles sensitive, confidential and complex administrative items on behalf of the Director
- Coordinates department financial processing and budget monitoring.
- Prepares a variety of correspondence and reports.
- Coordinate activities for the Personnel Board.
- Personal contact with representatives of other departments, agencies, and outside consultants.
- Strategize and problem-solve collaboratively.
What you'll need:
- Experience coordinating responsible and complex administrative support functions.
- Strong verbal and written communication skills.
- Excellent planning and organization demonstrated abilities.
- Demonstrate confidence in using professional interpersonal skills.
- Ability to maintain a high level of confidentiality and utilize good discernment and decision-making.
What you'll love:
- Teamwork: Our HR team is collaborative, supportive, and diverse!
- Impact: This role makes a difference every day through supporting the Director as well as other HR Team members.
- Benefits: Pension & health insurance provided at no cost to the employee, plus generous leave time, a wellness program, and more!
- Professional Development: We want our employees to grow through training, conferences, tuition reimbursement, and more.
The City of Springfield’s leadership culture is grounded in processes, relationships, and trust. Leaders across the organization operate within the principles of The Trust Edge Framework®, which emphasizes:
Our Mission:
The Human Resources Department is committed to hiring, compensating, and developing the city's workforce to ensure its ability to serve the citizens by strategically partnering with other city departments. We are dedicated to the fair and equitable treatment of all individuals whether citizen, applicant or employee by providing support, advice or guidance in an ethical, courteous and timely manner.
Experience, Education, and Training
- At least three years of responsible administrative office work experience is required.
- Previous experience supporting a executive level position.
- Financial/budget tracking is preferred
- Obtain Notary certification within first year is a plus.
- Possess a valid driver's license and provide own vehicle for on-the-job transportation purposes.
- Certified Administrative Professional (CAP) is desirable.
For more information on essential functions and other requirements, please see the job description.
Equal Opportunity Employer/Disability and Vet
The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment.
Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, 417-864-1607, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802.
Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required.
All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.
Salary : $37,877 - $56,139