Human Resources Assistant

ESSENTIAL DUTIES/RESPONSIBILITIES:

Provides administrative support to the Human Resources Manager/Team on personnel matters, benefits administration, onboarding new staff, and conducting payroll processing.  

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience.
• Handle all administrative tasks for onboarding and new-hire orientations including data entry in human resources information systems (HRIS) and audits for accuracy and compliance.
• Conducts new hire orientation, which includes creation of employee files, verification of legal documentation, and online background checks.  
• Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters.
• Be the primary administrator for bi-weekly payroll processing in ADP Which includes preparing/acquiring paperwork required to place employee in the payroll system.
• Performs customer service functions by answering employee requests and questions.
• Files papers and documents into appropriate employee files.
• Assists with training, orientating, and enrolling new employees in company benefits.  
• Participates in the coordination and communication of the employee benefits programs, including open enrollment.  Reviews open enrollment forms for accuracy.
• Administers a system of employee service records and other personnel records
• Prepares/Acquires paperwork required to place employee in the payroll system.
• Keeps employee records up-to-date by processing employee status changes in a timely manner.
• Processes personnel action forms (uniforms, benefits, payroll) and assures proper approvals; disseminates approved forms.
• Reconciles benefit statements as well as other invoices.
• Assist with employee events such as holiday meals, employee appreciation, etc.
• Updates HR spreadsheets with employee change requests and processes paperwork.
• Reviews vendor bills for accuracy and reconciles with payroll deductions.  Codes appropriately for A/P.
• Other duties as assigned.
• Comply with all federal, state, and local laws applicable to position and employment generally.
• Comply with all company policies, procedures, and expectations to the benefit of the organization and co-workers.
• Productively and positively contribute to the company’s goal of maintaining a safe, healthy, productive, and enjoyable workplace.

JOB REQUIREMENTS:

Education/Experience:   Any combination equivalent to education and experience that provides the required skill and knowledge.   Typical qualifications would be equivalent to:

1. High School Diploma is required.
2. Previous experience working in human resources and administering payroll.
3. Two to four years’ experience working in an office as an administrative assistant, customer service representative, or human resources.
4. ADP Payroll Experience is a plus!

KNOWLEDGE:

Practical office experience, customer service, employee relations, human resources administration, including methods and techniques used in recruitment and selection, training, benefits, and payroll; Computer, especially Microsoft office (Excel.)  All company policies and procedures.

SKILLS:

Accurate typing and 10-Key (by touch)

Detail oriented and very organized

Capable of multi-tasking

Customer service oriented

Previous experience with excel and other Microsoft products. 

PHYSICAL REQUIREMENTS:

Bending down to get into files.

Walking up and down stairs.

Lifting up to 50 lbs. occasionally

Sitting for long periods of time.

REPORTS TO: HR Manager

FLSA STATUS: Non-Exempt

HOURS OF WORK:

This position is not a remote position, it is located at the corporate office in Springfield, Missouri. 

This position should plan to work 8:00 am to 5:00 pm, with one hour lunch break, but must be flexible in order to service employees.