What are the responsibilities and job description for the Accounting Assistant position at City of Santa Ana?
Description
The job announcement will be posted for one (1) week from March 30, 2026 to April 6, 2026 for informational purposes only. Applications will not be accepted during this time. The application period will be open from April 6, 2026 to April 13, 2026. Interested candidates should return at that time to submit an application.
The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.
Under immediate supervision, performs a variety of routine clerical work involved in receiving, distributing and maintaining financial and statistical records, receiving and disbursing cash.
There is currently one (1) vacancy in the Parks, Recreation and Community Services department. The eligible list established from this recruitment may also be used to fill future vacancies throughout the City.
Essential Functions Include But Are Not Limited To
Gathers, assembles, tabulates, checks, and posts financial and statistical data. Makes extensions and computes charges or rates from established schedules. Maintains simple accounts, posting entries from supporting documents and records, including verifications of invoices with supporting documents. Verifies eligibility for and issues various permits or licenses, provides information, and answers complaints in accordance with established policy. May compute payroll. Accepts payments and fees as well as ensures prompt payment for City purchases. Makes change and issues receipts. Guards against receipt of counterfeit money and post-dated checks. Assists in tracking worthless checks and verifying dates and signatures. Records and balances records of expenditures for budgetary control. Operates ten-key adding machines, calculators, personal computers, and similar office machines. May balance petty cash accounts. May calculate and record labor, material, equipment and other cost data for departmental projects. May serve at a public counter. May perform light typing assignments and receipt of incoming mail. Performs other functions as assigned.
Minimum Qualifications
Education and experience equivalent to graduation from high school, including or supplemented by courses in office practices, and experience in performing financial, statistical or other clerical work, or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: modern office practices and procedures; business English, spelling and arithmetic; methods of handling, receipting, and maintaining records of money received.
Skill in: making arithmetic computations; filing; maintaining office records; the operation of office equipment, including ten-key adding machines, calculators, and personal computers.
Ability to: make change with speed and accuracy; understand and follow oral and written directions; apply good judgment in making minor decisions in accordance with laws, ordinances, regulations, and departmental policies and procedures; establish and maintain effective working relationships with other employees and the public.
NOTE: Certain positions in the City may require bilingual fluency in English and a second language.
Selection Process
All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.
Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:
Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:
Written Examination (Tentatively scheduled for April 16, 2026): (Weight of 50%) will evaluate applicants' knowledge of principles and methods, which may include questions on business arithmetic, business vocabulary, business theory, and applied bookkeeping. Candidates need a minimum passing score in order to continue in the process.
Performance Examination (Tentatively scheduled for April 16, 2026): (Qualifying) will assess the applicants' ability to verify numerical data for accuracy within a specified time frame.
Oral Interview Examination (Tentatively scheduled for May 5, 2026): (Weight of 50%) will evaluate the applicants' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job.
Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%.
The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.