Secretary III - Street Transportation Department

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

The Street Transportation Department Design and Construction Management (DCM) division is seeking a motivated, detailed, and customer service-oriented Secretary III to perform responsible administrative and varied clerical work and provide administrative support for our division's professional staff, section managers, and executive-level staff. DCM oversees City-funded projects in the right-of-way, including streets, bridges, storm drains, sidewalks, and landscaping. It manages all project phases, from pre-design to construction administration, and provides survey, geotechnical, and materials testing services. DCM handles transportation planning and programming, active transportation and micromobility programs, federal aid and grant compliance, interagency coordination, and the department's Capital Improvement Program (CIP). Additionally, it ensures compliance with the Americans with Disabilities Act (ADA) in the right-of-way.

Primary duties of this position involve a variety of support functions for all levels of staff and providing back-up support for other DCM administrative staff.

Additional specific duties involve:

• Maintaining calendar activity.
• Drafting, finalizing, and distributing correspondence (via email or hardcopy).
• Creating reports.
• Preparing agendas for meetings.
• Maintaining City Records Management Guidelines and other records management regulations.
• Creating and maintaining existing databases.
• Processing HR and Fiscal transactions.
• Ordering supplies.
• Providing customer service in person, over the phone, or electronically.
• Creating, revising, and maintaining standard operating procedures for position duties.
• Considerable judgment and independent action are exercised in establishing or adapting work procedures to new situations.
• Work is normally reviewed only for results obtained.

• Excellent customer service skills.
• Proficiency in using Microsoft Office applications in Word, Excel, and PowerPoint.
• Knowledge of computer database applications and the ability to maintain information.
• Ability to learn quickly, multitask well, prioritize effectively, work independently to support professional staff, section managers, and executive level staff with effective communication skills.

Pay Range: $19.07 to $29.58 per hour.

Hiring Range: $19.07 to $26.83 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

• Three years of progressively responsible secretarial experience,
• Including training in typing and the use of modern office software and equipment.
• Other combinations of experience and education which meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Experience in/with the following:
  • As a receptionist.
  • Answering multiple-line phones.
  • Scheduling meetings or trainings using Outlook Scheduling / Calendaring.
  • Experience tracking and researching expenditures, invoices, or similar.
  • Highly detailed data entry and record keeping.
  • Using Adobe Acrobat Pro.
  • Developing outreach and educational materials.
  • Creating and writing reports and documents, such as standard operating procedures.
  • Research and computer skills using Microsoft Office programs.
  • Using financial procurement systems, such as SAP/SRM.
  • Providing support to multiple staff and having excellent prioritization skills.
  • Managing emails, routing documents, and maintaining calendars.
  • Ordering supplies.
  • Notary, desired but not required.

Recruitment closes April 28, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
• for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
• for more information.
• Explore other Employment Opportunities with the City of Phoenix.
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

Secretary III, JC:00330, ID# 57832, 04/25/2025, USM, VM, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.