Administrative Assistant II - City Retirement Office

About This Position

The Retirement Office is comprised of 21 positions that are responsible for providing pension information to members of the City of Phoenix Employees Retirement System (COPERS) and the Arizona Public Safety Personnel Retirement System (PSPRS). The City's Deferred Compensation Plans (457/401(a)/ PEHP) are also managed within the office. Each of the benefit functions in Retirement report to their respective Board of Trustees that are responsible for overseeing roughly $8 billion in retirement assets. The Retirement Office is divided into three areas: Administrative/Operations, Benefits, and Investments.

The Operations Administrative Assistant II serves a vital role in the Retirement Office by providing support in day-to-day operations, acting as the department procurement officer, serves as the Equal Opportunity Plan liaison, manages more than 50 contracts, facilitates projects such as board elections, assists with internal and external audits, prepares annual reports in compliance with Governmental Accounting Standards Boards (GASB), prepares all Legistar items, backup payroll liaison, and assists with special projects assigned by the Retirement Program Administrator.

The Duties Of This Position Include

• Act as the Procurement Officer for the department responsible for contract solicitations including drafting requests for proposal and requests for qualification.
• Manage all department contracts for goods and professional services and monitor expenses.
• Assist in analyzing and implementing Retirement Policy and statutory benefit changes.
• Assist with the annual budget processes.
• Assist with all internal/external audits.
• Act as Travel Liaison.
• Prepare annual financial reports ACFR/PAFR.
• Process purchase requisitions, invoices, and payments for departmental expenditures.
• Facilitate cash management process, reconciliations, documentation and process wires and check deposits.
• Work with both the Benefits and Administrative/Operations Teams to complete various operational studies and present results to the Retirement Administrator/COPERS and Local Boards.
• Meet with staff to establish agendas for all board meetings, create, or review and edit appropriate supporting documentation for agenda topics, review and approve meeting packets and ensure they are properly noticed in accordance with Arizona's Open Meeting Law.
• Conduct and compile member satisfaction surveys and performance management reports to enhance service delivery.
  
  

The working hours for this position are 8:00 am to 5:00 pm, Monday through Friday for at least the first six months.

IDEAL CANDIDATE

• Knowledge of the City of Phoenix or municipal government structure and processes.
• Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).
• Ability to work collaboratively within a team or independently with minimal supervision.
• Strong business written and oral communication skills.
• Strong understanding of the procurement process and contract administration duties.
  
  

SALARY

Pay Range: $66,185.60 - $107,806.40 annually.

Hiring Range: $66,185.60 - $97,780.80 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• Bachelor's degree in public or business administration or a related field.
• Three years of professional experience in public administration or governmental research or finance.
• Other combinations of education and experience that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience in/with
• Providing staff support to a board or public committee.
• Customer service to internal and external customers.
• Working with SAP and SRM.
• Managing budgets, procurement processes, and contract management in a government or for a large business.
• Updating policies and procedures.
• Concur travel system.
• Using Legistar to draft and route legislative documents.
• Performing statistical work, analytical research, and link analysis.
• SAP invoicing and Payment Control Documents.
• Managing, monitoring, verifying compliance, and auditing programs and contracts.
• Writing and managing RFPs and RFQs.
  

RECRUITMENT DATES

Recruitment closes April 8, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.
  
  

REFERENCE

Admin Asst II, JC:06040, ID# 61150, 03/30/26, USM, DB, Benefits:007.

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.