Administrative Assistant II - City Prosecutor's Office

About This Position

The Law Department is comprised of the City Attorney's Office, which handles representing the City in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix.

The Law Department is currently seeking candidates to fill a vacancy in the Prosecutor's Office to provide supervisory administrative support as a Criminal Justice Administrative Assistant II in the Legal Clerk Unit (LCU). The Criminal Justice Administrative Assistant II is an essential member of the Prosecutor's Office, playing a key role in the Criminal Justice process and ensuring accurate, timely preparation of cases.

This position serves as the administrator of the Legal Clerk Unit, providing leadership and oversight for four teams of legal clerks. The unit works closely with criminal staff attorneys to prepare and manage cases in support of the Charging and Trial bureaus, as well as initial appearance and arraignment court. The LCU is responsible for document and evidence management, obtaining victim and witness availability for trial, providing clerical support such as filing motions and issuing subpoenas, and ensuring cases are fully prepared for prosecutors at trial.

Primary Responsibilities Include

• Analyzing and improving business processes.
• Developing and maintaining procedures, systems, forms, and manuals.
• Performing statistical and operational analyses.
• Researching administrative issues to recommend effective solutions.
• Supervising clerical and technical personnel.
• Training employees.
• Assisting with grant writing and monitoring.
• Completing special projects assigned by leadership.
  
  

Additional Responsibilities Include

• Working evenings, weekends or holidays may be required.
  
  

IDEAL CANDIDATE

• Strong supervisory skills with experience leading and coordinating large workgroups.
• Experience developing, maintaining and streamlining procedures, systems, forms, and manuals.
• Knowledge and experience in Arizona municipal law, legal terminology and the criminal justice process.
• Demonstrates initiative, independent judgment, and strong organizational skills.
• Familiarity with research methods and techniques.
• Display a willingness to work extended hours and a flexible schedule.
  
  

SALARY

Pay Range: $66,185.60 to $107,806.40 annually.

Hiring Range: $66,185.60 to $97,780.80 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• Bachelor's degree in public or business administration or a related field.
• Three years of professional experience in public administration or governmental research or finance.
• Other combinations of education and experience that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience with case management systems, document preparation, and evidence handling.
• Experience with retention, maintenance, and destruction of records in compliance with approved retention schedules.
• Knowledge and experience in legal terminology, and the criminal justice process.
• Experience with supervising, training, and mentoring workgroups.
• Experience with ProsecutorByKarpel (PbK).
• Experience with investigating business processes; and developing new/improved processes/systems, procedures, and forms.
  
  

RECRUITMENT DATES

Recruitment closes April 9, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.
  
  

REFERENCE

Admin Asst II, JC:06040, ID# 61337, 04/03/26, USM, PA, Benefits:007

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.