What are the responsibilities and job description for the Records Support Supervisor position at City of Fairfield?
Description
The City of Fairfield Police Department is seeking an experienced and motivated Records Support Supervisor to lead a dynamic team responsible for maintaining the integrity, accuracy, and security of critical public safety records. This is an exciting opportunity for a proven records professional to make a meaningful impact by overseeing modern records management operations, guiding and developing staff, and ensuring compliance with state and federal regulations.
As a key member of the Police Department's leadership team, you will help shape policies, improve processes, support transparency through public records administration, and play a vital role in the delivery of public safety services to our community. If you are a collaborative leader with a passion for excellence, problem-solving, and public service, we invite you to bring your expertise to the City of Fairfield and help us continue building a safer, stronger community.
Education
Minimum Qualifications
Education equivalent to the completion of the twelfth grade. Specialized training or college-level coursework in criminal justice, law enforcement, public or business administration, or a related field is desirable.
Experience
Four (4) years of increasingly responsible journey-level experience in maintaining public safety records. Some supervisory or lead experience is highly desirable.
License And Certificates
Possession of and the ability to maintain a valid California Class C driver’s license is required.
Possession of Peace Officer Standards and Training (POST) Basic Records Certificate is required. Possession of a Records Supervisor Certificate issued by the California Peace Officers Standards and Training (POST) is highly desirable at the time of hire.
Completion of the POST Records Supervisor course and Public Records Act course is required within 18 months of the date of hire.
Examples of Duties
For the complete job description please visit: https://www.governmentjobs.com/careers/fairfield/classspecs
Knowledge & Abilities
The Selection Process
Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination. Include if appropriate for PD:This position requires a thorough background investigation, polygraph examination, psychological assessment, and a medical exam prior to appointment.
How To Apply
Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov's Applicant Support Line at (855) 524-5627.
Mac users please note: To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date.
If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date.
Reference Checks
The City utilizes an electronic reference check process to gather references of candidates once mutual interest is established. Please note that if you include your current supervisor in the “References” section of your application, they may be contacted once you have accepted a conditional job offer from the City.
Candidates are encouraged to notify anyone they list in the “References” section to help ensure a timely response. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc.
The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.
The City of Fairfield offers a comprehensive benefit package that includes City contribution toward the Public Employees' Retirement System and deferred savings; medical, dental and vision; life insurance; paid holidays, vacation, personal leave and sick leave.
For a more detailed overview of our benefit package, please click on the following link General Managers' Benefits.*
The following questions are designed to help you present your qualifications for this position. Your responses to these questions will be used to determine whether you are among the most qualified of the applicants. The information provided in your application must support your answers. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
Which best describes your highest level of education?
Do you qualify for this position with at least (4) years of increasingly responsible journey-level experience in maintaining public safety records? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application.
How many years of supervisory lead experience do you have? Your response must be validated by the information provided in the work experience section of your application.
Please identify any additional certifications, training, or professional development related to police records management, supervision, leadership, CJIS, CLETS, records retention, public records laws, or criminal justice administration.
06
What interests you most about serving as the Records Support Supervisor for the City of Fairfield Police Department?
07
Describe your experience supervising staff. Include the number of employees supervised and your management responsibilities. Please list N/A if no prior experience .
08
Describe your experience processing Public Records Act requests, subpoenas, and requests for confidential law enforcement records. Include your role and level of responsibility.
09
Describe your experience with records management systems (RMS). Identify the systems you have used and explain your level of involvement with system administration, configuration, reporting, or training.
10
Describe your experience with crime classification and statistical reporting, including any involvement with NIBRS, CIBRS, UCR, or DOJ reporting requirements.
The City of Fairfield Police Department is seeking an experienced and motivated Records Support Supervisor to lead a dynamic team responsible for maintaining the integrity, accuracy, and security of critical public safety records. This is an exciting opportunity for a proven records professional to make a meaningful impact by overseeing modern records management operations, guiding and developing staff, and ensuring compliance with state and federal regulations.
As a key member of the Police Department's leadership team, you will help shape policies, improve processes, support transparency through public records administration, and play a vital role in the delivery of public safety services to our community. If you are a collaborative leader with a passion for excellence, problem-solving, and public service, we invite you to bring your expertise to the City of Fairfield and help us continue building a safer, stronger community.
Education
Minimum Qualifications
Education equivalent to the completion of the twelfth grade. Specialized training or college-level coursework in criminal justice, law enforcement, public or business administration, or a related field is desirable.
Experience
Four (4) years of increasingly responsible journey-level experience in maintaining public safety records. Some supervisory or lead experience is highly desirable.
License And Certificates
Possession of and the ability to maintain a valid California Class C driver’s license is required.
Possession of Peace Officer Standards and Training (POST) Basic Records Certificate is required. Possession of a Records Supervisor Certificate issued by the California Peace Officers Standards and Training (POST) is highly desirable at the time of hire.
Completion of the POST Records Supervisor course and Public Records Act course is required within 18 months of the date of hire.
Examples of Duties
For the complete job description please visit: https://www.governmentjobs.com/careers/fairfield/classspecs
Knowledge & Abilities
The Selection Process
Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination. Include if appropriate for PD:This position requires a thorough background investigation, polygraph examination, psychological assessment, and a medical exam prior to appointment.
How To Apply
Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov's Applicant Support Line at (855) 524-5627.
Mac users please note: To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date.
If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date.
Reference Checks
The City utilizes an electronic reference check process to gather references of candidates once mutual interest is established. Please note that if you include your current supervisor in the “References” section of your application, they may be contacted once you have accepted a conditional job offer from the City.
Candidates are encouraged to notify anyone they list in the “References” section to help ensure a timely response. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc.
The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.
The City of Fairfield offers a comprehensive benefit package that includes City contribution toward the Public Employees' Retirement System and deferred savings; medical, dental and vision; life insurance; paid holidays, vacation, personal leave and sick leave.
For a more detailed overview of our benefit package, please click on the following link General Managers' Benefits.*
- Benefits, terms and conditions of employment may be amended or modified through the collective bargaining process.
The following questions are designed to help you present your qualifications for this position. Your responses to these questions will be used to determine whether you are among the most qualified of the applicants. The information provided in your application must support your answers. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.
- Yes, I understand.
Which best describes your highest level of education?
- Less than High School
- High School Diploma or GED
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Higher
Do you qualify for this position with at least (4) years of increasingly responsible journey-level experience in maintaining public safety records? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application.
- Yes
- No
How many years of supervisory lead experience do you have? Your response must be validated by the information provided in the work experience section of your application.
- Less than 1 year
- 1 year to less than 2 years
- 2 years or more
- I have no supervisory or lead experience
Please identify any additional certifications, training, or professional development related to police records management, supervision, leadership, CJIS, CLETS, records retention, public records laws, or criminal justice administration.
06
What interests you most about serving as the Records Support Supervisor for the City of Fairfield Police Department?
07
Describe your experience supervising staff. Include the number of employees supervised and your management responsibilities. Please list N/A if no prior experience .
08
Describe your experience processing Public Records Act requests, subpoenas, and requests for confidential law enforcement records. Include your role and level of responsibility.
09
Describe your experience with records management systems (RMS). Identify the systems you have used and explain your level of involvement with system administration, configuration, reporting, or training.
10
Describe your experience with crime classification and statistical reporting, including any involvement with NIBRS, CIBRS, UCR, or DOJ reporting requirements.
- Required Question