What are the responsibilities and job description for the Police Records Clerk I position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Police Records Clerk I
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
POLICE
Division
POLICE SUPPORT
Requisition Number
2026398
Number of hours worked per week
40 hours
Work Schedule
Monday – Friday; 8:00 am – 5:00 pm
Work Site Location
304 Albemarle Drive, Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE02
Pay Basis
Semi-Monthly
Advertised Salary
$36,416 – $48,251/ annually
Actual starting salary based on qualifications and experience
Actual starting salary based on qualifications and experience
Job Description
The Chesapeake Police Department is looking for a dependable, detail-oriented, and service-minded professional to join our team as a Police Records Clerk. This important role supports the Department and our community by providing professional customer service and ensuring police records and information are handled accurately, efficiently, and confidentially. Working within the Central Records Unit, the Police Records Clerk assists the public, Department employees, and other agencies with records, requests, and related services.
Essential Duties and Responsibilities:
- Provides professional assistance to the public, Department employees, and other agencies in person, by telephone, and through other forms of communication.
- Receives, processes, tracks, and responds to FOIA requests in accordance with applicable laws, regulations, and Department procedures.
- Processes applications and required procedures for volunteers, interns, police recruits, pawn brokers, precious metals dealers, solicitors, fortune tellers, and taxi operators.
- Registers and maintains sex offender records and conducts local background checks and related research.
- Receives, processes, distributes, and maintains mail, correspondence, forms, reports, and other official documentation.
- Enters, updates, verifies, edits, researches, and maintains accurate information in Department databases, records systems, and other available information sources.
- Prepares, maintains, retrieves, and distributes records, reports, correspondence, and other official documents.
- Performs fingerprinting services and processes related applications, permits, licenses, and documentation.
- Performs routine administrative and financial duties, including processing fees, balancing cash drawers, and maintaining simple account information.
- Maintains the confidentiality and security of sensitive, personal, and law-enforcement-related information in accordance with applicable laws, policies, and procedures.
- Performs other related duties as assigned.
#JoinCPD #NowHiring #ChesapeakeVA #ServeChesapeake #PoliceRecordsClerk
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of three months of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES: Requires valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of three months of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES: Requires valid driver’s license and driving record in compliance with City Driving Standards.
SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
- In addition to satisfying the applicable vocational and educational requirements, a minimum of one year of related, full-time equivalent work experience is preferred.
- Experience in a law enforcement, public safety, records management, or high-volume office environment is highly desirable.
- Customer service and cash-handling experience is also preferred.
- Prior experience accessing and utilizing VCIN/NCIC systems is preferred. Experience working with confidential, sensitive, or law-enforcement-related information is highly desirable.
Posting Detail Information
Job Open Date
08/23/2026
Job Close Date
09/06/2026
Open Continuous
No
Special Instructions to Applicants
Please note: If you are selected for an interview, you will be required to complete a multi-page personal history statement (PHS).
Please note: If you are the selected candidate, you will undergo a comprehensive background investigation to include a local, state and federal criminal history check, sex offender registry check, polygraph examination and drug and alcohol screening.
Please note: If you are the selected candidate, you will undergo a comprehensive background investigation to include a local, state and federal criminal history check, sex offender registry check, polygraph examination and drug and alcohol screening.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Rarely- Less than 1 hour per week.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Never- Never occurs.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Occasionally- Up to 1/3 of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Computer, copier, scanner, telephone, fingerprint machine
Protective Equipment Required
gloves, eye protection, mask, headphones
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
S = Seasonally
Chemical Hazards
S = Seasonally
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
S = Seasonally
Extreme Temperatures
S = Seasonally
Noise and Vibration
M = Several Times Per Month
Fumes and Odors
S = Seasonally
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Occasionally- Up to 1/3 of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Frequently- From 1/3 to 2/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
co-workers, daily processing of applicants and permits
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $36,416 - $48,251