What are the responsibilities and job description for the Payroll Team Lead position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Payroll Team Lead
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
FINANCE
Division
FINANCE
Requisition Number
2025498
Number of hours worked per week
40 hours per week (additional hours in peak periods)
Work Schedule
Monday to Friday
Hours: 8:00AM to 5:00PM
Hours: 8:00AM to 5:00PM
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
O - Occasional
Pay Grade
GE11
Pay Basis
Semi-Monthly
Advertised Salary
$54,492 – $72,202
Actual starting rate depends on experience and qualifications
Actual starting rate depends on experience and qualifications
Job Description
The Finance Department is seeking a detail-oriented and experienced Payroll Team Lead to oversee our citywide payroll processing. This role ensures the accuracy and timeliness of payroll processing, as well as compliance with regulatory requirements. If you thrive in a fast-paced environment and enjoy leading a team while analyzing and solving complex payroll issues, we want to hear from you!
Key Responsibilities
- Team lead for payroll specialists to ensure accurate and timely payroll processing and reconciliation.
- Ensure accuracy in earnings, deductions, FMLA, and workers’ compensation.
- Maintain, support, and test payroll systems and reporting tools; assist with system upgrades.
- Review and process journal entries, review benefits, and general ledger reconciliations.
- Analyze and audit payroll records and ensure compliance with federal, state, and local government mandates.
- Develop and update payroll policies and procedures.
- Collaborate with Payroll Assistant Manager and Human Resources department on payroll related issues.
- Performs other related duties as assigned.
The City of Chesapeake offers an exceptional range of benefits.
Required Qualifications
Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate’s degree in finance, accounting, or a related field.
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience. Strong analytical, supervisory, and communication skills; proficiency in payroll systems and reporting tools.
Special Certifications and Licenses: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred, but not required.
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience. Strong analytical, supervisory, and communication skills; proficiency in payroll systems and reporting tools.
Special Certifications and Licenses: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred, but not required.
Special Requirement(s):Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Posting Detail Information
Job Open Date
10/29/2025
Job Close Date
Open Continuous
Yes
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 20 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Occasionally- Up to 1/3 of the time.
Kneeling
Occasionally- Up to 1/3 of the time.
Crouching
Occasionally- Up to 1/3 of the time.
Crawling
Occasionally- Up to 1/3 of the time.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Occasionally- Up to 1/3 of the time.
Climbing
Occasionally- Up to 1/3 of the time.
Balancing
Occasionally- Up to 1/3 of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Frequently- From 1/3 to 2/3 of the time.
Talking
Frequently- From 1/3 to 2/3 of the time.
Foot Controls
Continuously- 2/3 or more of the time.
Machines, Tools, Equipment and Work Aids Used
Office equipment: Scanner, Fax, Copier, Printer
Protective Equipment Required
As mandated by the State and City Manager
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Occasionally- Up to 1/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Frequently- From 1/3 to 2/3 of the time.
Tedious or Exacting Work
Occasionally- Up to 1/3 of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
Salary : $54,492 - $72,202
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