What are the responsibilities and job description for the Public Works Coordinator position at City of Cedar Rapids, IA?
About
Join a team that keeps Cedar Rapids running strong! The City’s Public Works Engineering division is looking for a detail-oriented and proactive Public Works Coordinator to help manage projects, streamline processes, and support vital city operations that directly impact our community every day.
About our Community
About the Position
The City of Cedar Rapids does not offer sponsorship for employment authorization.
Position Functions
Job Duties and Responsibilities
- Prepares contract documents, processes contract amendments and purchase orders, tracks documents through the approval process
- Prepares accurate and complete Council resolutions and other official documents
- Coordinates bidding activities
- Recommends and implements departmental electronic file structures and document storage practices
- Tracks and updates project status including monitoring budget, expenditures, and change orders for multiple projects using project management software
- Prepares and maintains project schedules; communicates project information; attends project meetings as assigned
- Develops and maintains project and/or operations dashboards
- Creates templates to report various project and/or operations schedule milestones, cost information and scope deliverables
- Assists with the utilization of new technology and software, identifies and recommends process improvements, and coordinates and facilitates training
- Tracks and facilitates review and processing of pay applications/invoices
- Coordinates public meetings and other events; assists with the planning and preparation of public communications
- Reviews and proposes updates to Public Works’ SOPs and templates
- Prepares project award applications; collects and provides appropriate documentation
- Monitors and tracks required insurance documents
- Performs related work as required
Qualifications
Required Education and Experience
- At least two years of relevant college-level course work or an Associate’s degree from an accredited college or university in construction, project management or a related field and 3 to 5 years’ experience in program/project/event coordination and management, and/or process improvement;
- An equivalent combination of education and/or experience (i.e., one year of relevant experience may substitute for one year of education)
- Excellent written, verbal, and interpersonal communication skills
- Proficiency with Microsoft Office and Microsoft 365
- Ability to work collaboratively with diverse populations
Work Schedule
- Monday-Friday 7:30am-4:30pm
Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).
Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.
We offer benefits and beyond for our employees and their families!
Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance (view our benefits summaries for more information: Choice Plan and Traditional Plan- )
- Expansive Wellness Program and low cost onsite exercise facilities
- Dental Insurance with Delta Dental of Iowa
- 100% city paid basic life insurance
- Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance
- IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City (IPERS)
- Deferred Compensation (IRS Section 457) retirement programs
- Generous paid time off AND 11 paid holidays per year
- Paid Parental Leave program with 4 weeks of paid time off
- Annual salary increases, AND an annual across-the-board increase (determined by available budget)
- Longevity Pay for years of service
- Educational assistance up to $3,000 per year
- A culture that is supportive and committed to professional development opportunities
- Public Service Loan Forgiveness – Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer.
Salary : $3,000
