What are the responsibilities and job description for the Public Works Coordinator position at City of Cedar Rapids?
Join a team that keeps Cedar Rapids running strong! The City’s Public Works Engineering division is looking for a detail-oriented and proactive Public Works Coordinator to help manage projects, streamline processes, and support vital city operations that directly impact our community every day.
About our Organization
At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.
About our Community
Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!
About the Position
Coordinates and supports a variety of projects for the Public Works Department as assigned.
The City of Cedar Rapids does not offer sponsorship for employment authorization.
Job Duties and Responsibilities
- Prepares contract documents, processes contract amendments and purchase orders, tracks documents through the approval process
- Prepares accurate and complete Council resolutions and other official documents
- Coordinates bidding activities
- Recommends and implements departmental electronic file structures and document storage practices
- Tracks and updates project status including monitoring budget, expenditures, and change orders for multiple projects using project management software
- Prepares and maintains project schedules; communicates project information; attends project meetings as assigned
- Develops and maintains project and/or operations dashboards
- Creates templates to report various project and/or operations schedule milestones, cost information and scope deliverables
- Assists with the utilization of new technology and software, identifies and recommends process improvements, and coordinates and facilitates training
- Tracks and facilitates review and processing of pay applications/invoices
- Coordinates public meetings and other events; assists with the planning and preparation of public communications
- Reviews and proposes updates to Public Works’ SOPs and templates
- Prepares project award applications; collects and provides appropriate documentation
- Monitors and tracks required insurance documents
- Performs related work as required
Required Education and Experience
- At least two years of relevant college-level course work or an Associate’s degree from an accredited college or university in construction, project management or a related field and 3 to 5 years’ experience in program/project/event coordination and management, and/or process improvement;
OR,
- An equivalent combination of education and/or experience (i.e., one year of relevant experience may substitute for one year of education)
- Excellent written, verbal, and interpersonal communication skills
- Proficiency with Microsoft Office and Microsoft 365
- Ability to work collaboratively with diverse populations
Work Schedule
- Monday-Friday 7:30am-4:30pm
Salary
- $64,854.40 - $84,240.00 annually
Salary : $64,854 - $84,240
