Payroll & Human Resources Technician

The City of Billings is seeking a Payroll & Human Resources Technician to perform technical and administrative payroll duties to support accurate and timely processing of the City's payroll.

The Payroll & Human Resources Technician works closely with the Payroll/HR Analyst and Human Resources staff to ensure payroll transactions are compliant, documented, and entered correctly. Will also assist with a variety of general HR functions, including data entry, onboarding support, employee records management, and benefits administration activities.

Salary Range: $26.8600 - $29.5849 per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. The salary will be dependent on the applicant's education, experience, and training.

Schedule: Full time.

Essential Duties And Responsibilities

• Prepare, enter, and verify new hire payroll data.
• Handle day-to-day functions such as direct deposit changes, tax changes, and deduction updates.
• Handle post payroll reporting to various departments and agencies.
• Assist in processing adjustments, retroactive pay, wage changes and corrections.
• Respond to employee inquiries related to timesheets, paychecks, direct deposit, and payroll policies.
• Maintain payroll files, digital records, and documentation in accordance with retention schedules.
• Coordinate with departments to resolve payroll discrepancies or missing information.
• Share responsibility for preparation of various reports regarding the City's retirement plan, ACHs, the funds, and balances the account.
• Assist in providing salary and benefit projections for budget purposes.
• Collect, compile, calculate, input, retrieve, and distribute a variety of financial and statistical information.
• Responsible for the full cycle payroll process in the absence of the Payroll/HR Analyst.
• Review payroll submissions for accuracy, completeness, and compliance with City policies, collective bargaining agreements, and state and federal regulations.
• Input and update employee information in the HRIS, including new hires, pay changes, status changes, and benefits.
• Ensure data accuracy between payroll, HRIS, and timekeeping systems.
• Generate standard reports and assist with audits as needed.
• Perform a wide variety of general clerical and technical work for the Human Resources Department.
• Maintain accurate and detailed records.
• Verify accuracy of information and research discrepancies.
• Verify employment.
• Enter data into computer.
• Type and proofread a variety of documents including general correspondence and reports.
• Assist with onboarding processes including new hire paperwork, I-9 verification, orientation materials, and benefits enrollment support.
• Provide administrative support for benefits programs, open enrollment, and employee communications.
• Assist with reporting workers compensation, liability, and property claims to the appropriate carrier.
• Support HR staff with recruitment logistics, scheduling, and posting of job openings.
• Provide customer service to employees regarding HR policies, benefits, and procedures.
• Assist in preparing HR and payroll correspondence, reports, and documentation.
• Help maintain confidential personnel files and digital records.
• Provide backup support to HR staff as needed.
• Assist the Payroll/HR Analyst in ensuring compliance with federal and state payroll laws (FLSA, IRS regulations, wage and hour requirements, etc.).
• Help prepare payroll-related reconciliations, reports, and year-end documents.
• Maintain strict confidentiality regarding personnel and payroll data.
• Perform other duties as assigned.
  
  

Required Qualifications And Skills

• High school diploma, or equivalent.
• Minimum of four (4) or more years of combined education & experience, or equivalent in payroll, accounting, Human Resources, or administrative support.
• Must have strong interpersonal skills, and customer service skills.
• Strong attention to detail, accuracy, an organizational skills.
• Must have the ability to operate personal computers and proficiency with Microsoft Office applications, or equivalent.
  
  

Preferred Qualifications And Skills

• Associate's degree in accounting, business, or Human Resources or related field.
• Experience with HRIS, payroll software, and timekeeping systems.
• Experience with city government operations.
  
  

Equal Opportunity Employer.