Payroll & Human Resources Technician

"Applicants must be currently authorized to work in the United States on a full-time basis."

Position Overview

Salary Range: $26.8600 - $29.5849/hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent on the applicant's education, experience, and training.

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Required Attachments for Application:

• Cover Letter
• Resume

Essential Duties and Responsibilities

Payroll Processing Support

• Prepare, enter, and verify new hire payroll data.
• Handle day-to-day functions such as direct deposit changes, tax changes, and deduction updates.
• Handle post payroll reporting to various departments and agencies.
• Assist in processing adjustments, retroactive pay, wage changes and corrections.
• Respond to employee inquiries related to timesheets, paychecks, direct deposit, and payroll policies.
• Maintain payroll files, digital records, and documentation in accordance with retention schedules.
• Coordinate with departments to resolve payroll discrepancies or missing information.
• Share responsibility for preparation of various reports regarding the City’s retirement plan, ACHs, the funds, and balances the account.
• Assist in providing salary and benefit projections for budget purposes.
• Collect, compile, calculate, input, retrieve, and distribute a variety of financial and statistical information.
• Responsible for the full cycle payroll process in the absence of the Payroll/HR Analyst.
• Review payroll submissions for accuracy, completeness, and compliance with City policies, collective bargaining agreements, and state and federal regulations.

• Input and update employee information in the HRIS, including new hires, pay changes, status changes, and benefits.
• Ensure data accuracy between payroll, HRIS, and timekeeping systems.
• Generate standard reports and assist with audits as needed.

• Perform a wide variety of general clerical and technical work for the Human Resources Department; maintains accurate and detailed records; verify accuracy of information and research discrepancies; verify employment; enter data into computer; type and proofread a variety of documents including general correspondence and reports.
• Assist with onboarding processes including new hire paperwork, I-9 verification, orientation materials, and benefits enrollment support.
• Provide administrative support for benefits programs, open enrollment, and employee communications.
• Assist with reporting workers compensation, liability, and property claims to the appropriate carrier.
• Support HR staff with recruitment logistics, scheduling, and posting of job openings.
• Provide customer service to employees regarding HR policies, benefits, and procedures.
• Assist in preparing HR and payroll correspondence, reports, and documentation.
• Help maintain confidential personnel files and digital records.
• Provide backup support to HR staff as needed.

• Assist the Payroll/HR Analyst in ensuring compliance with federal and state payroll laws (FLSA, IRS regulations, wage and hour requirements, etc.).
• Help prepare payroll-related reconciliations, reports, and year-end documents.
• Maintain strict confidentiality regarding personnel and payroll data.

Qualifications and Skills

Required Qualifications and Skills:

• High school diploma, or equivalent.
• Four (4) or more years of combined education & experience, or equivalent in payroll, accounting, Human Resources, or administrative support.
• Must have strong interpersonal skills, and customer service skills.
• Strong attention to detail, accuracy, and organizational skills.
• Must have the ability to operate personal computers and proficiency with Microsoft Office applications, or equivalent.

• Associates degree in accounting, business, or Human Resources or related field.
• Experience with HRIS, payroll software, and timekeeping systems.
• Experience with city government operations.

Physical Demands and Working Conditions

Work is a normal office environment. Intermittent effort involving lifting between 5 and 25 pounds required. Work requires high attention to detail and deadlines on a frequent basis, between 45% and 70% of the time.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.

The City of Billings offers a complete benefits package to our full-time employees including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time employees. Optional plans are available for employees that include health savings account, flexible spending account, and 457 deferred compensation accounts..
Benefits-at-a-Glance