Assistant Manager, Grants Services

Posting Expires: 4/20/26

Salary Range: $90,000 - $92,000.00

General Description and Classification Standards:

The Assistant Manager, Grant Services is responsible for the planning, implementation, coordination, and oversight of grant-funded programs and initiatives. This position ensures that all program activities align with established goals, funding requirements, and organizational priorities. The Program Manager leads project design, monitors performance metrics, manages documentation and compliance, and facilitates cross-functional collaboration to ensure timely and effective program delivery.

Supervision Received:

Reports directly to the Grant Services Manager and operates with a high degree of independence while adhering to organizational policies, grant requirements, and strategic objectives.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Oversee the full lifecycle of grant-funded programs, including project conception, planning, implementation, monitoring, and closeout.
• Develop program goals, objectives, timelines, and performance indicators to ensure alignment with grant requirements and organizational priorities.
• Maintain comprehensive knowledge of grant policies, procedures, and compliance requirements to ensure adherence across all program activities.
• Review and assess program documentation, including scopes of work, budgets, work specifications, maps, photographs, and supporting materials for accuracy and compliance.
• Draft, review, and manage agreements, contracts, and program-related documentation.
• Coordinate and collaborate with internal teams, contractors, and external stakeholders to assign tasks, manage workflows, and ensure timely project execution.
• Track and evaluate program performance using data-driven approaches and prepare regular reports for leadership and funders.
• Ensure all program activities meet applicable federal, state, and local guidelines, standards, and regulatory requirements.
• Identify risks, challenges, and opportunities for improvement and implement corrective actions as needed.
• Support budget monitoring and resource allocation to ensure efficient and compliant use of grant funds.
Facilitate communication across project teams to ensure alignment, accountability, and transparency.

May perform other duties as assigned.

Descriptiontatements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial list of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

Knowledge of:

• Grant management principles, including federal, state, and local funding regulations and compliance requirements
• Program planning, implementation, monitoring, and evaluation methodologies
• Contract administration, procurement processes, and budget development and management
• Project management frameworks, tools, and performance tracking systems
Public sector operations and community-based program delivery models

Skills:

• Project and program management, including planning, implementation, monitoring, and evaluation
• Grant administration, contract management, and budget development
• Reporting, and performance measurements to inform decision-making
• Stakeholder engagement and collaboration across diverse teams and partners
• Problem-solving and risk management to ensure successful program outcomes
• Effective written and verbal communication
• Ability to prioritize and manage multiple tasks in a fast-paced environment
Use of project management tools and performance tracking systems

Ability to:

• Manage multiple projects simultaneously while meeting deadlines in a fast-paced environment
• Interpret and apply policies, procedures, and regulatory guidelines effectively
• Analyze complex documents, including contracts, scopes of work, and budgets, for accuracy and compliance
• Lead cross-functional teams and coordinate activities across diverse stakeholders
• Communicate effectively, both verbally and in writing, with internal and external partners
• Identify program risks and implement solutions to ensure successful outcomes
• Utilize data-driven approaches to monitor performance and improve efficiency
• Work independently with minimal supervision while maintaining accountability