Assistant Manager, Grants Services

Job Description

Posting Expires: 4/20/26

Salary Range: $90,000 - $92,000.00

General Description and Classification Standards:

The Assistant Manager, Grant Services is responsible for the planning, implementation, coordination, and oversight of grant-funded programs and initiatives. This position ensures that all program activities align with established goals, funding requirements, and organizational priorities. The Program Manager leads project design, monitors performance metrics, manages documentation and compliance, and facilitates cross-functional collaboration to ensure timely and effective program delivery.

Supervision Received:

Reports directly to the Grant Services Manager and operates with a high degree of independence while adhering to organizational policies, grant requirements, and strategic objectives.

Responsibilities

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Oversee the full lifecycle of grant-funded programs, including project conception, planning, implementation, monitoring, and closeout.
• Develop program goals, objectives, timelines, and performance indicators to ensure alignment with grant requirements and organizational priorities.
• Maintain comprehensive knowledge of grant policies, procedures, and compliance requirements to ensure adherence across all program activities.
• Review and assess program documentation, including scopes of work, budgets, work specifications, maps, photographs, and supporting materials for accuracy and compliance.
• Draft, review, and manage agreements, contracts, and program-related documentation.
• Coordinate and collaborate with internal teams, contractors, and external stakeholders to assign tasks, manage workflows, and ensure timely project execution.
• Track and evaluate program performance using data-driven approaches and prepare regular reports for leadership and funders.
• Ensure all program activities meet applicable federal, state, and local guidelines, standards, and regulatory requirements.
• Identify risks, challenges, and opportunities for improvement and implement corrective actions as needed.
• Support budget monitoring and resource allocation to ensure efficient and compliant use of grant funds.
• Facilitate communication across project teams to ensure alignment, accountability, and transparency.
  
  

May perform other duties as assigned.

Descriptiontatements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial list of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

Knowledge of:

• Grant management principles, including federal, state, and local funding regulations and compliance requirements
• Program planning, implementation, monitoring, and evaluation methodologies
• Contract administration, procurement processes, and budget development and management
• Project management frameworks, tools, and performance tracking systems
• Public sector operations and community-based program delivery models
  
  

Skills:

• Project and program management, including planning, implementation, monitoring, and evaluation
• Grant administration, contract management, and budget development
• Reporting, and performance measurements to inform decision-making
• Stakeholder engagement and collaboration across diverse teams and partners
• Problem-solving and risk management to ensure successful program outcomes
• Effective written and verbal communication
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Use of project management tools and performance tracking systems
  
  

Ability to:

• Manage multiple projects simultaneously while meeting deadlines in a fast-paced environment
• Interpret and apply policies, procedures, and regulatory guidelines effectively
• Analyze complex documents, including contracts, scopes of work, and budgets, for accuracy and compliance
• Lead cross-functional teams and coordinate activities across diverse stakeholders
• Communicate effectively, both verbally and in writing, with internal and external partners
• Identify program risks and implement solutions to ensure successful outcomes
• Utilize data-driven approaches to monitor performance and improve efficiency
• Work independently with minimal supervision while maintaining accountability
  
  

Qualifications

Minimum Qualifications:

Education and Experience -

• Bachelor’s degree in public health, Public Administration, Business Administration, or a related field
• Three (3) to five (5) years of experience in program management, grant administration, or project coordination
  
  

Licensures and Certifications –

Project Management Professional (PMP) or Certified associate in project management (CAPM) preferred but not required

Preferred Requirements –

• Master’s degree in Public Health (MPH), Public Administration (MPA), or related field
• Experience managing federally or state-funded grants
• Experience in contract review, procurement processes, and compliance monitoring
• Strong background in data analysis, reporting, and performance measurement
• Experience working in government, public health, housing, or community development programs
• Familiarity with financial management systems and grant reporting tools
  
  

Work Environment:

This position operates in a professional office environment with a combination of in-person and remote work, depending on organizational needs. The role may require extended periods of sitting, working at a computer, and attending meetings. Occasional travel may be required for site visits, stakeholder engagement, or program monitoring. The position may involve managing multiple deadlines and priorities in a dynamic, fast-paced environment.

Lifting Requirements:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

Very heavy work: Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodation to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

Established Date:

Revised Date: