Payroll Coordinator

CitiMed is a unique medical facility that provides exclusive healthcare amenities to our community. The range of medical and rehabilitative services offered has been specifically selected to treat traumatic injury patients. We provide a variety of health services including diagnostic and rehabilitation. Our vision directs the evolution of our practice, as we strive to improve our services to the community. All CitiMed offices are multilingual and staffed with individuals to make any experience pleasant. You can learn more about us at https://www.citimedny.com/.

CitiMed is growing rapidly, and we are looking for many qualifying individuals to be a part of our team! With the support and hard work of all our employees, CitiMed continues to make its way down a successful road. CitiMed maintains a work culture that allows our team members to feel supported and confident in their work. We offer many learning opportunities with room for professional growth. If the responsibilities interest you and believe you have met the requirements, we strongly encourage you to apply!

Job Description:

CitiMed is seeking an experienced Payroll Specialist to join our Human Resources team. The Payroll Specialist will be responsible for processing accurate and timely payroll for employees across multiple healthcare facility locations using ADP WorkForceNow. This role requires attention to detail, strong knowledge of payroll processes and regulations, and the ability to handle confidential information with integrity.

Key Responsibilities:

· Process bi-weekly payroll (W2 and 1099) for multi-location healthcare staff in accordance with federal, state, and local regulations using ADP WorkForceNow.

· Validate and reconcile timecard data, hours worked, paid time off, overtime, bonuses, and other payroll-related items.

· Coordinate with facility administrators and department managers to ensure timekeeping accuracy.

· Maintain employee payroll records, including new hires, terminations, garnishments, and changes in pay or deductions.

· Respond to payroll-related inquiries from employees and management in a timely and professional manner.

· Ensure compliance with labor laws, internal policies, and reporting requirements.

· Prepare and audit payroll reports, including earnings, tax withholdings, and deductions.

· Assist with year-end processes including W-2s, payroll tax filings, and audits.

· Liaise with ADP support as necessary for system upgrades, issue resolution, and process enhancements.

· Support Human Resources and Finance teams with ad hoc reporting and special projects as needed.

Qualifications

· 2 years of payroll processing experience, preferably in a multi-location healthcare setting.

· Proficiency with ADP WorkForceNow is mandatory.

· Knowledge of federal, state, and local payroll regulations and tax laws.

· Experience handling high-volume, multi-state payrolls.

· Strong organizational skills and ability to meet deadlines.

· High level of accuracy and attention to detail.

· Excellent interpersonal and communication skills.

· Ability to maintain confidentiality and exercise discretion.

· Associate or bachelor’s degree in accounting, Human Resources, or related field a plus.

· Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) a plus.

Work Schedule:

• In-person, Monday through Friday
• Based in Rego Park, NY