Merchandising Freight Assistant

Chief of Staff KC is seeking a detail-oriented and organized Merchandising Freight Assistant to support daily merchandising, accounting, and operational activities for a client of ours located in the Russell, Kansas area. This position plays a key role in ensuring the accurate and timely processing of settlements, freight transactions, reconciliations, reporting, and customer/vendor support.

Responsibilities

• Process freight payments, ticket uploads, and ticket creation on a daily basis.
• Prepare and complete final settlements accurately and within established timelines.
• Process daily cash receipts and assist with monitoring outstanding receivables and unapplied cash.
• Serve as a resource for merchandisers and customers by responding to accounting and settlement-related inquiries.
• Coordinate with merchandising teams to manage freight schedules, address freight-related issues, and support weekly transportation needs.
• Maintain and update daily merchandising and operational reports to support business operations and decision-making.
• Collaborate with internal departments, customers, and vendors to proactively resolve issues and improve processes.
• Organize and maintain digital records, including invoices, contracts, reports, and payment documentation, in accordance with company retention policies.
• Review Accounts Receivable, Accounts Payable, Freight Analysis, and other reports to identify discrepancies and ensure timely resolution.
• Assist with credit applications and support credit review activities.
• Partner with Merchandising and Accounting teams to support collection efforts and account maintenance.
• Contribute to process improvement initiatives and the implementation of new technologies and systems.
• Ensure compliance with company policies, procedures, and internal controls.

Qualifications

• High school diploma or GED required.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Ability to perform repetitive tasks efficiently while maintaining a high level of accuracy.
• Strong analytical, mathematical, and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to build and maintain positive working relationships with customers, vendors, and team members.
• Customer-focused approach with a professional and positive attitude.
• Ability to work independently as well as collaboratively within a team environment.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability and willingness to learn new software programs and business systems.