What are the responsibilities and job description for the Merchandising Assistant position at Purefield Ingredients LLC?
Merchandising Assistant
Position Reports To: VP of Procurement
Positions Supervised: None
POSITION LOCATION: Russell, KS
POSITION PURPOSE:
Responsible for supporting daily merchandising and accounting operations through accurate reporting, settlements, freight processing, reconciliations, and customer/vendor support. This role works closely with Merchandising, Accounting, vendors, and customers to ensure timely processing of transactions, accurate reporting, and compliance with company policies and procedures. This position also supports continuous improvement efforts and assists in maintaining organized and efficient merchandising operations.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Process freight payments, ticket uploads, and ticket creation on a daily basis.
- Process final settlements accurately and in a timely manner.
- Process daily cash receipts and assist with follow-up on outstanding receivables and unapplied cash.
- Assist merchandisers and customers with accounting and settlement-related questions.
- Partner with merchandisers to coordinate freight schedules, resolve freight issues, and support weekly freight needs.
- Update daily merchandising and operational reports to support business decisions.
- Work with internal and external customers to proactively identify and resolve issues.
- Maintain organized digital records in accordance with company record retention policies, including invoices, contracts, reports, and payment documentation.
- Perform daily and monthly reconciliations of inventories and other operational reports.
- Review Accounts Receivable, Accounts Payable, Freight Analysis, and other operational reports to identify and resolve discrepancies or actionable items.
- Assist with credit applications and support credit review processes.
- Collaborate with Merchandising and Accounting teams to support collection efforts on overdue accounts.
- Support implementation and adoption of technology and process improvements.
- Maintain compliance with company policies, procedures, and internal controls.
- Perform other related duties as assigned.
QUALIFICATIONS
Education/Certification:
- High school diploma or GED required.
REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE:
- Strong attention to detail and accuracy.
- Ability to perform repetitive tasks consistently and efficiently.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Basic mathematical, analytical, and problem-solving skills.
- Ability to communicate effectively and maintain professional working relationships with employees, customers, and vendors.
- Customer service-oriented mindset with a professional and positive attitude.
- Ability to work independently and as part of a team.
- Ability to work occasional overtime as needed.
- Proficiency with Microsoft Office programs, including Excel.
- Willingness and ability to learn new systems and software.
Preferred qualifications:
- Proficiency with Microsoft Suite, along with desire to learn new programs.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Primarily performed in an office environment. Work involves prolonged periods of sitting and working on a computer. Must be able to communicate effectively and maintain focus on detailed tasks.
PHYSICAL STRENGTH: This position may require lifting up to 15 pounds occasionally.