Enrollment Coordinator- CCDC

The Chester County Intermediate Unit (CCIU) has an opening for an Enrollment Coordinator at the Child & Career Development Center in Coatesville, PA.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!

We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.

If you are looking for an exciting, challenging opportunity to grow your career, don’t wait – apply today to make Team CCIU even stronger tomorrow!

• Serve as the primary point of contact for families, school districts/pubic charter schools, and agencies throughout the referral and enrollment process for special education programs and services.
• Manage intake, registration, and placement of students, ensuring timely and accurate processing of IEPs, evaluations, and eligibility/enrollment documents.
• Utilize Salesforce and other web-based/digital tools to track referrals and class lists, manage communication workflows, and monitor enrollment across programs/services.
• Maintain accurate and compliant student records in PowerSchool, ensuring alignment with IEP requirements and state reporting standards.
• Collaborate with administrative, instructional, clinical, and transportation teams to coordinate appropriate student placements and support services.
• Communicate regularly with local education agency (LEA) supervisors, special education directors, and administrative staff to confirm placement and ensure smooth transition from home school to CCIU programs/services.
• Monitor and analyze enrollment data and produce reports to support organizational growth, optimize staffing, and manage capacity planning.
• Support the school/program colleagues in managing student enrollment and onboarding process. Collaborate with school/program colleagues to ensure timely admission/placement and commencement of services.
• Lead annual reenrollment efforts, including updating student records, verifying placement decisions, and communicating with sending LEAs.
• Support families throughout the enrollment process by providing clear guidance, timely updates, and a welcoming experience.
• Develop and maintain enrollment-related documentation, such as digital forms, procedural guides, and communication templates tailored to specialized populations.
• Maintain a sharp focus on process and procedure to maximize efficiency and continually enhance the customer journey (LEA and student/family).
• Understanding of special education processes, including IEPs, eligibility documentation, and federal/state compliance (e.g., IDEA, FERPA).
• Strong organizational skills and attention to detail in managing complex, confidential data.
• Excellent interpersonal and communication skills, with the ability to work effectively with families, school districts, and interdisciplinary teams.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing program needs
• Commitment to equity, inclusion, and providing family-centered support.
• Advanced proficiency with Salesforce for managing workflows, referrals, and communication.
• Possess a working knowledge of PowerSchool or similar Student Information Systems (SIS) for maintaining enrollment and compliance data.
• Strong computer literacy, including Microsoft Office Suite.
• Other duties as assigned.

• Bachelor’s degree in education, special education, or a related field required
• Master's Degree preferred
• Minimum 2-4 years of experience in teaching, enrollment management, or student services required
• Experience working with school districts/public charter schools, families, and students with disabilities

Professional or Other Required Clearances

• Special Education Teacher Certification preferred