Payroll Manager

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Payroll Manager

We’re seeking an experienced Payroll Manager to oversee all aspects of payroll operations and labor cost reporting. This role plays a critical part in ensuring accurate, timely payroll, maintaining compliance across union and non‑union populations, and continuously improving payroll processes. You’ll lead a small payroll team and collaborate closely with HR, accounting, labor coordinators, and operations.

Key Responsibilities

Payroll Operations

• Process weekly office payroll and support weekly union field payroll
• Calculate wages, salaries, bonuses, deductions, commissions, vehicle allowances, and fringe benefits
• Manage onboarding and offboarding for office and field employees
• Maintain accurate payroll records and handle weekly payroll tax payments
  
  

Union & Compliance Reporting

• Prepare and submit monthly union reports and payments
• Develop working knowledge of collective bargaining agreements
• Ensure compliance with federal, state, local, and union payroll regulations
• Stay current on payroll legislation and regulatory changes
  
  

Vehicles & Mileage

• Process monthly fuel usage and vehicle allowances
• Compile mileage and taxable fringe benefit data for W‑2 reporting
  
  

Certified Payroll / LCPTracker

• Record and maintain weekly LCPTracker data
• Train and support billing staff on utilization and certified payroll requirements
  
  

Quarterly & Annual Responsibilities

• Prepare and file SUTA, 940/941, and state withholding reports
• Prepare and distribute W‑2s and required ACA reporting (1095‑B / 1095‑C)
• Oversee annual union rate and burden updates
  
  

Leadership & Collaboration

• Supervise, train, and mentor a payroll team (2 direct reports)
• Develop and enhance payroll policies, procedures, and controls
• Prepare payroll reports, analyze discrepancies, and resolve issues
• Collaborate cross‑functionally with HR, accounting, and operations
  
  

Benefits & Retirement

• Ensure accurate benefit deductions and reconciliations
• Verify 401(k) deferrals and profit‑sharing contributions
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred
• 5 years of payroll processing and management experience
• Strong knowledge of payroll laws, regulations, and best practices
• Experience supporting union payroll strongly preferred
  
  

Why Join Us

• Comprehensive medical, dental, and vision coverage
• 401(k) with Safe Harbor and profit sharing
• Paid time off and holidays
• Tuition reimbursement
• Ongoing professional development and advancement opportunities