Office Manager/Bookkeeper

Location: Largo, FL (On-Site)

Salary: $60,000 - $70,000

Why This Office Manager/Bookkeeper Opportunity Stands Out

• Join a growing home builder with a strong reputation for quality and customer service
• Work directly with leadership and play a key role in the day-to-day success of the business
• Enjoy a highly visible position with a mix of accounting, bookkeeping, administrative, and operational responsibilities
• Opportunity to make a meaningful impact within a close-knit, entrepreneurial team environment
• Stable company with an established presence and continued growth plans
• Broad exposure to multiple areas of the business beyond traditional bookkeeping functions
  
  

Key Responsibilities

Our client is seeking an experienced Office Manager/Bookkeeper to oversee daily office operations while managing the company's bookkeeping and financial administration functions. The ideal Office Manager/Bookkeeper will be highly organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced environment.

• Manage day-to-day office operations and administrative activities
• Perform full-cycle bookkeeping, including accounts payable and accounts receivable
• Reconcile bank and credit card accounts
• Prepare and post journal entries as needed
• Assist with month-end and year-end closing activities
• Maintain accurate financial records and supporting documentation
• Process invoices, vendor payments, and customer receipt
• Prepare and submit AIA billings and progress billing documentation for construction projects
• Maintain and update Work-in-Progress (WIP) schedules to track project costs, billings, and profitability
• Manage the collection, review, and distribution of lien waivers from subcontractors and vendors
• Assist with job costing and project accounting activities
• Monitor cash flow and assist leadership with financial reporting
• Coordinate with external CPA and accounting partners
• Manage office supplies, vendor relationships, and service providers
• Support payroll processing and employee-related administrative functions
• Assist with contract administration and document management
• Maintain organized filing systems for financial and operational records
• Provide administrative support to ownership and leadership teams
• Identify opportunities to improve office processes and efficiencies
• Support construction project administration by maintaining project financial records and tracking key deadlines
  
  

Qualifications

• 3 years of experience as an Office Manager/Bookkeeper or in a similar accounting and administrative role
• Must be coming from the construction industry
• Strong bookkeeping and general accounting knowledge
• Experience with QuickBooks and Builder Trend is a PLUS
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
  
  

If you are an experienced Office Manager/Bookkeeper looking for an opportunity to join a growing organization where your contributions will be highly visible and valued, we encourage you to apply.

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