Accounts Payable / Accounts Receivable Coordinator

Job Title: Accounts Payable and Accounts Receivable (AP/AR) Coordinator

Location: Zeeland

Employment Type: Full-Time

Position Summary

The Accounts Payable and Accounts Receivable (AP/AR) Coordinator performs a full range of accounting duties to support the company’s financial operations. This position is responsible for processing vendor invoices and payments, managing customer billing and cash receipts, reconciling accounts, and providing general accounting and administrative support. The ideal candidate is detail-oriented, organized, and thrives in a service-oriented, fast-paced environment.

Key Responsibilities

Accounts Payable

• Review, code, and process vendor invoices and employee expense reports in accordance with company policies and approval workflows.
• Coordinate weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Maintain up-to-date vendor records, W-9 forms, and assist with annual 1099 reporting.
• Collaborate with internal departments to ensure proper documentation and cost allocations.
  
  

Accounts Receivable

• Prepare and distribute accurate and timely client invoices based on contracts, service agreements, or project milestones.
• Record and apply customer payments via check, ACH, and credit card transactions.
• Monitor accounts receivable aging and follow up with clients regarding outstanding balances.
• Resolve billing inquiries and discrepancies promptly and professionally.
• Support month-end closing activities by reconciling AR accounts and preparing related journal entries.
  
  

General Accounting Support

• Assist with monthly, quarterly, and year-end close processes, ensuring deadlines are met.
• Support internal and external audit requests by providing documentation and reconciliations.
• Maintain organized accounting records and ensure compliance with internal controls.
• Identify opportunities for process improvement and contribute to enhancing operational efficiency.
  
  

Qualifications

• Associate’s degree in Accounting or related field, or equivalent experience.
• Solid accounting knowledge with a focus on Accounts Payable and Accounts Receivable.
• Minimum of 2 years of accounting experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
  
  

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