What are the responsibilities and job description for the Accounting and Office Administrator position at CFS?
Accountant and Office Administrator
Albany, NY
$90,000-$95,000
Summary
The position is responsible for accounting, payroll, human resources, and office management for a small, start-up R&D facility located in Albany, New York. This role reports to Senior Executive.
Responsibilities
Accounting (70%):
Albany, NY
$90,000-$95,000
Summary
The position is responsible for accounting, payroll, human resources, and office management for a small, start-up R&D facility located in Albany, New York. This role reports to Senior Executive.
Responsibilities
- Accounts Receivable: Manage invoicing, payment tracking, collections, and physical bank deposits
- Accounts Payable: Enter bills, scan documents, communicate with vendors, and process bill payments
- Prepare financial statements and various managerial reports
- Monitor and analyze cash flow and report cash position to executives
- Maintain employee records and process weekly payroll through an external payroll vendor (ADP)
- Compile and analyze financial data related to R&D activities for the purpose of identifying eligible expenses for tax credit claims.
- Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures.
- Prepare reports and supporting documentation required for R&D tax credit filings.
- Ensure compliance with relevant tax regulations and internal policies related to R&D activities.
- Support audits and inquiries related to R&D tax credits and financial reporting.
- Administrative Support (30%):
- Provide administrative support to company executives
- Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies
- Inventory tracking and maintenance parts ordering
- Prepare purchase order documents for other procurement items
- Monitor facilities and act as liaison with building manager
- Supporting staff in day-to-day operations
- Managing various reports, invoices, and files
- Dealing with customers and internal contacts
- Bachelor’s degree in business related area or Associate’s degree with 5 years experience in similar role
- Minimum of 3–5 years of experience in accounting is required
- Facilities management a plus
- Past working experience with Japanese company a plus
- Basic knowledge of GAAP with strong understanding of accounting principles and the general ledger
- Experience with inventory reconciliations, roll forwards and financial accounting impact of sales and inventory related transactions
- Experience with invoicing and accounts payable/receivable management
- Experience with account reconciliation and discrepancy resolution
- Essential financial acumen and strong math skills
- Understanding of payroll processes and tax regulations
- Experience with payroll and time and attendance software; ADP preferred
- Proficient in computer applications such as MS Word, Excel, and Outlook
- Strong written and verbal communication skills
- Ability to meet deadlines, multitask effectively, and collaborate as part of a team
- Strong organizational skills and attention to detail
- Ability to work well independently and in a team
Salary : $90,000 - $95,000