Civil Litigation Paralegal - NOT REMOTE

CIVIL LITIGATION PARALEGAL

Location: Petaluma, CA

Pay: $36–$40 per hour

We are recruiting for a Civil Litigation Paralegal on behalf of our client in Petaluma, CA. This opportunity is with a growing practice focused on Plaintiff’s Personal Injury and Employment Law. The ideal candidate will have strong civil litigation knowledge, excellent organizational skills, and a positive, client-focused attitude.

This team values professionalism, collaboration, and providing a supportive environment for both clients and staff. This role requires someone who is proactive, highly organized, and able to manage multiple priorities while maintaining a high level of accuracy and empathy.

Key Responsibilities:

Civil Litigation Duties:

Work directly with clients to gather information, respond to discovery, propound discovery, and provide case updates

Draft, organize, and manage pleadings, motions, and other litigation documents for court filing

Handle court filings, service of process, and assist with trial preparation

Communicate professionally with opposing counsel, experts, and vendors

Obtain, review, and organize medical records, ensuring accuracy and completeness

Maintain organized case files (digital and physical) using case management systems

Prepare and send mailings, assemble pleadings, and manage document tracking

Collaborate closely with attorneys and team members to ensure smooth case progression

General Paralegal Duties:

Assist with front office coverage as needed

Maintain an organized and professional workspace and filing system

Schedule client meetings, calls, and document signing appointments

Perform administrative duties such as filing, scanning, and photocopying

Prepare legal documents for execution and assist with signing appointments

Qualifications:

Minimum of 2 years of paralegal experience and/or Paralegal Certification

Proficiency in Microsoft Office Suite

Experience working with Apple (Mac) systems

Familiarity with office equipment (printers, scanners, etc.)

Strong written and verbal communication skills

Professional demeanor and appearance

Excellent organizational and time-management skills

Ability to multitask and prioritize effectively

Resourceful, proactive, and solution-oriented

Strong customer service mindset and team-oriented attitude

Bachelor’s Degree or Associate’s Degree with Paralegal Certification preferred

Preferred Skills:

Experience with Clio Case Management Software

Experience with legal drafting software

Active Notary Public Commission