Administrative Coordinator (private school, temp)

San Jose private school is seeking a detail-oriented and organized Admin Coordinator to provide temporary support to their admissions office, while a staff member is on leave. This role is an excellent opportunity for someone with strong administrative and customer service skills to contribute to a fast-paced, professional school environment. The Admin Coordinator will support the admissions team in managing inquiries, applications, events, and general office operations.Schedule: M-F 8am-5pm, occasional overtime evenings or weekendsStart: January 12, 2026End: Mid-to-late June, 2026Pay: $23-$27/hr, depending on relevant work experienceKey Responsibilities:Serve as an initial point of contact for prospective families, representing the school with professionalism and warmth.Track and respond promptly to inquiries and admissions-related communications.Manage admissions office platforms and ensure accurate data entry.Process applications, inquiry requests, tour requests, and event registrations.Assist in creating and maintaining applications, online forms, and spreadsheets.Help plan, organize, and execute admissions events, including occasional evenings or weekends.Coordinate vendor contracts, purchase orders, and department budget records.Maintain office and event supplies and manage admissions merchandise.Provide exceptional customer service to students, families, and other stakeholders.Perform other administrative tasks as needed.Qualifications:Bachelor’s degree preferred.3–5 years of relevant administrative experience, preferably in a school or educational setting.Strong written and verbal communication skills.Proficiency with technology platforms, spreadsheets, and Google Suite.Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.Positive, professional demeanor with excellent interpersonal skills.Software Proficiency:Proficiency with Ravenna Admissions software is a plus.Knowledge of Google Docs/Drive is required, including proficiency in managing permissions.Physical Requirements:Ability to travel within campus and local area for school visits or events.Ability to lift up to 10 lbs and work at a computer for extended periods.Ability to work in a typical office environment with occasional interruptions.Work Environment:Indoor office environment with windows and standard office equipment.Collaborative, fast-paced, and mission-driven school community.

Salary : $23 - $27