Operations Assistant

Summary

The primary job function for the Operations Assistant is to manage the day-to-day office operations by handling administrative tasks and providing support to the Operation through managers, employees, vendors, customers and visitors to our facility. Key duties include being the main contact with Customers, processing quotes for customers, handling correspondence, maintaining records and serving as a point of contact for visitors and all business inquiries.

Essential Functions

· Quoting / Estimating: Handling quote requests for customers including determining the projected costs of a job by analyzing blueprints, labor and material requirements to ensure that they are returned to the customer in a timely fashion.

· Human Resources & Safety Support:Assisting with tasks like onboarding new employees, managing employee files, payroll documentation and safety related administration.

· Administrative Support: Answering phones, responding to emails and inquiries, managing correspondence, and handling mail. Performing various administrative tasks for Management and other departments including, but not limited to assisting with Purchase Orders, quality paperwork and ordering office supplies. Ensuring the office environment is organized and functional.

· Record and File Management:Creating and maintaining organized and accurate records, both digital & physical, for customers, vendors & employees.

Required Qualifications

To perform this job successfully, an individual must have strong organizational, communication and multitasking skills. The qualifications may include:

· Ability to follow oral and written instructions.

· Proficient in office software such as Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office and/or manufacturing computer systems.

· Exceptional written and verbal communication skills to respond to correspondence, prepare reports and provide information to employees, vendors & customers.

· Strong attention to detail to ensure accuracy in their daily tasks.

· Strong problem-solving skills to handle challenges and troubleshoot minor issues with office equipment and software.

· Ability of operate a phone system.

General Skill Requirements

· Adaptability – Adapts to changes in work environment; accepts criticism and feedback, ability to work with frustrating situations, work under pressure and unscheduled overtime

· Attendance and Punctuality – Begin work on time, keep absences within guidelines

· Communications – Exhibit good listening and comprehension, keep co-workers informed, use appropriate communication methods

· Cooperation – Maintain effective relations, display a positive outlook and pleasant manner, support and assist co-workers

· Job Knowledge – Competent in required job skills and knowledge, exhibit ability to learn and apply skills, requires minimal supervision

· Quality – Demonstrates accuracy and thoroughness, displays commitment to excellence and ways to improve and promote quality

· Quantity – Completes work in a timely manner

· Safety & Security – Observes safety and security procedures, use equipment and materials properly, reports potentially unsafe conditions

Environmental Factors

· Occasionally works and/or walks near moving mechanical equipment

· Awareness and use of safety precautions such a safety glasses while on the production floor.

Physical Demands

· Required to sit at desk, stand, walk, use hands and arms to operate office equipment

· Talk and hear

· Perform motions including bending, twisting, pushing and pulling

· Regularly required to lift, push or pull weight and/or carry objects weighing 5-10 pounds

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18