What are the responsibilities and job description for the Facilities Management Business Manager (Reg FT) position at ccac?
1. Support each campus and each college department as may be required/requested to assist them in financial questions related to Facilities issues and capital projects.
2. Budget Outlay: Plan the annual budget input; coordinate & track budget aspects across all campuses & centers as necessary to support one-college initiatives.
3. Capital Outlay: Monitor & track Capital budgets, in regards to expenditures, needs & efficient usages.
4. Work directly with the CFO/VP of Finance and Finance and Procurement staff to understand all aspects of the College financial, accounting, budgeting, and any related systems and software.
5. Coordinate with the Energy Manager to administer the EnergyCAP software system and other energy management systems, as well as required reporting.
6. Provide monthly updated budget reports for both budget and capital outlays & provide detailed data to departments.
7. Oversee and coordinate all aspects of college-wide fleet management, including vehicle registration, maintenance, scheduling etc; maintain all records electronically and in vehicles as required by law.
8. Assist & act as backup to the Energy Manager for utilities tracking & critical processes. Manage the input of utility data into EnergyCAP during the absence of the Energy Manager. Ensure the Energy Manager has all documents for review.
9. Coordinate with the FM team in support of college-wide sustainability efforts.
10. Utilize the Ad Astra scheduling system as required for college wide scheduling activities as may be related to the activities of the Facilities Management Department. Provide updates to the system in categories as identified. Track & input changes to spaces as necessary.
11. Serve as the content manager for the FMD webpages.
12. Assist the Vice President & Chief Facilities Officer in carrying out all one-college initiatives.
13. Assist the Vice President & Chief Facilities Officer with special projects as required.
14. Perform other duties as required or as assigned.