What are the responsibilities and job description for the Facilities Management Business Manager (Reg FT) position at Community College of Allegheny County?
Position Title: Facilities Management Business Manager (Reg FT)
Employment Type: Regular Full-Time
Department: Facilities Management
Campus: Office of College Services
Salary Grade: Admin 14 - $55,756
Remote Work Option: Fully In-Person (May be subject to change)
Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than 3/6/26. The College cannot guarantee that application materials received after this date will be considered or reviewed.
Work Hours: Standard College hours are Monday – Friday, 8:30 am – 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
General Summary: Assists the Vice President & Chief Facilities Officer in providing oversight to budgeting services and accounting of contracts and capital projects. Assists all the Facilities Management leadership team members in the administering of software systems & effectively applying those systems.
Requirements
Benefits
Job Close Date:
At CCAC, we take pride in offering an exceptional benefits package designed to support our employees’ personal and professional well-being:
Job Category: Administrators
Job Slot: 5891
Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.
Employment Type: Regular Full-Time
Department: Facilities Management
Campus: Office of College Services
Salary Grade: Admin 14 - $55,756
Remote Work Option: Fully In-Person (May be subject to change)
Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than 3/6/26. The College cannot guarantee that application materials received after this date will be considered or reviewed.
Work Hours: Standard College hours are Monday – Friday, 8:30 am – 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
General Summary: Assists the Vice President & Chief Facilities Officer in providing oversight to budgeting services and accounting of contracts and capital projects. Assists all the Facilities Management leadership team members in the administering of software systems & effectively applying those systems.
Requirements
- Bachelor’s degree in business, management, information systems or related field and a minimum of five years experience OR an associates degree in business, management, information systems or related field and a minimum of seven years experience.
- Strong organizational, communication and people skills.
- Ability to analyze and resolves problems and issues.
- Understanding of software systems, along with their administrative processes.
- Support each campus and each college department as may be required/requested to assist them in financial questions related to Facilities issues and capital projects.
- Budget Outlay: Plan the annual budget input; coordinate & track budget aspects across all campuses & centers as necessary to support one-college initiatives.
- Capital Outlay: Monitor & track Capital budgets, in regards to expenditures, needs & efficient usages.
- Work directly with the CFO/VP of Finance and Finance and Procurement staff to understand all aspects of the College financial, accounting, budgeting, and any related systems and software.
- Coordinate with the Energy Manager to administer the EnergyCAP software system and other energy management systems, as well as required reporting.
- Provide monthly updated budget reports for both budget and capital outlays & provide detailed data to departments.
- Oversee and coordinate all aspects of college-wide fleet management, including vehicle registration, maintenance, scheduling etc; maintain all records electronically and in vehicles as required by law.
- Assist & act as backup to the Energy Manager for utilities tracking & critical processes. Manage the input of utility data into EnergyCAP during the absence of the Energy Manager. Ensure the Energy Manager has all documents for review.
- Coordinate with the FM team in support of college-wide sustainability efforts.
- Utilize the Ad Astra scheduling system as required for college wide scheduling activities as may be related to the activities of the Facilities Management Department. Provide updates to the system in categories as identified. Track & input changes to spaces as necessary.
- Serve as the content manager for the FMD webpages.
- Assist the Vice President & Chief Facilities Officer in carrying out all one-college initiatives.
- Assist the Vice President & Chief Facilities Officer with special projects as required.
- Perform other duties as required or as assigned.
Benefits
Job Close Date:
At CCAC, we take pride in offering an exceptional benefits package designed to support our employees’ personal and professional well-being:
- Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
- Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
- Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
- Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
- Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
- Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
- Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
- Additional Advantages: Free employee parking to make your commute easier.
Job Category: Administrators
Job Slot: 5891
Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.
Salary : $14,000 - $55,756