What are the responsibilities and job description for the Administrative Assistant position at Catholic Diocese of Lansing?
St. Andrew Catholic School in Saline, Michigan is a PreK through eighth grade school that opened in the 2023-24 school year. We are seeking staff who are passionate about providing authentic faith formation for our students. The school seeks a full-time administrative assistant to help with the day-to-day administrative tasks of the school and act as the first point of contact for students, parents, staff and guests with joy and love of Christ. This is a vital role for our school community. Under the leadership and direction of the principal and under the care of the pastor of the parish, the key duties of the position will be:
Essential Functions
- Maintain school calendar, student and staff information databases, organize personnel records, forms, and other confidential files.
- Support the enrollment process by assisting families with the enrollment process.
- Manage the principal’s calendars and assist with scheduling appointments and meetings.
- Organize and coordinate substitute teachers, as well as communicate lesson plans on behalf of teachers
- Organize and distribute weekly parent communications, as well as updates for internal staff and students.
- Coordinate school announcements and contribute to planning and supporting special events, such as Open Houses, Galas, social events.
- Greet and assist office visitors with the joy and love of Christ; monitor access to the building to maintain security.
- Handle incoming and outgoing mail and ensure office supplies are stocked and ordered.
- Maintain records related to attendance, enrollment, health, and registration processes.
- Uphold confidentiality in all communications and recordkeeping.
- Perform additional duties as assigned by the principal
- Treat and care for sick or hurt students.
Required Qualifications
- High school diploma or equivalent
- Experience in or willingness and openness to be trained in Google Suite
- Experience with FACTS
Application Process
- All interested applicants should include in a cover letter answers to the following questions:
- Why do you wish to work in a Catholic school?
- How should faith and academics be interwoven?
- Please summarize any additional information you would like to present regarding your candidacy for this position.
All interested applicants should submit the online application and attach a cover letter, resume and references. Thank you for considering being a part of our St. Andrew Team. We look forward to hearing from you. Candidates may apply by emailing the principal, Kelsey Miller kmiller@standrewschool.net