What are the responsibilities and job description for the Administrative Assistant position at Civil Engineering Solutions, Inc.?
Civil Engineering Solutions, Inc. is looking to hire an administrative assistant for full-time employment in southwest Oakland County . We are engineers and surveyors, working with municipalities, state agencies, and developers to build better communities through our wide range of services. CES’ expertise ranges from serving as a city’s municipal engineer to site design for new buildings, roadways, and water distribution systems.
The administrative assistant provides a wide variety of clerical and administrative duties, which includes providing a high level of service and support, while consistently producing an excellent work product. Workweeks are Monday through Thursday 7:30 am – 5 pm and Friday 7:30am – 2 pm.
Responsibilities include, but not limited to:
- Answering and directing all phone calls
- Maintain inventory of all office supplies (refill/replace as necessary)
- Track all office deliveries and services
- Scan and file all necessary plan sets and documents
- Mail plan sets and/or documents as needed, US Postal Service and UPS
- Misc. deliveries and/or pick-ups
- Research and respond to all resident utility requests
- Maintain multiple tracking spreadsheets
- Track and report all drainage and resident concerns
- Research and record all necessary documents with the Register of Deeds
- Assist department managers with administrative tasks as needed
- Company paid lunches, including placing order, picking up and cleaning up
- Make coffee and clean coffee pot and filter basket
- Clean office and break room
Qualifications:
- 5 years of administrative experience
- Proficient in Microsoft office 365
- Dependable and resourceful
- Attention to detail
- High level of organization
- Knowledge of basic office equipment
- Ability to meet deadlines
- Must have own transportation
- Ability to lift 35lbs
Benefits:
- Small business environment – casual yet professional
- Blue Cross Blue Shield health and dental coverage
- Paid holidays
- Paid time off
- Employer matched simple IRA up to 3%
Salary : $25