What are the responsibilities and job description for the Accounts Payable & Travel Expense Specialist position at Catapult Federal Services?
Accounting & Finance
Boston, MA May 5, 2026
Accounts Payable & Travel Expense Specialist
Department: Accounting & Finance
Location: Boston, MA (Hybrid)
Duration: 3 Months Contract
About Our Client
Our client is a well-established, mission-driven academic medical center located in Boston, Massachusetts, with a decades-long history of providing comprehensive healthcare services to a diverse urban patient population. As one of the region's largest safety-net hospitals, they offer a broad spectrum of clinical services spanning primary care, specialty medicine, and behavioral health, while also serving as a training ground for medical professionals in partnership with a leading research university. Their operations span multiple facilities across the greater Boston area, and they are guided by a core commitment to equitable, high-quality care for all patients regardless of background or financial means.
Job Description
We are seeking an experienced Accounts Payable & Travel Expense Specialist for a contract engagement running through mid-August 2026 at a large healthcare organization in Boston, MA. In this role, you will be the central point of contact for all things travel and expense — managing corporate card programs, processing reimbursements, auditing reports for policy compliance, and keeping the day-to-day financial operations running without a hitch.
You'll work cross-functionally with Finance, Procurement, and Information Systems teams, as well as external vendors and a dedicated travel agency. This is a hands-on, detail-oriented position where accuracy and timeliness are critical. The ideal candidate is someone who takes pride in keeping financial systems clean and organized, communicates proactively when issues arise, and is always looking for ways to streamline processes.
This role reports to the AP Supervisor and works closely with the Procurement Manager to define and improve the future state of the organization's travel processes.
Duties And Responsibilities
If you have a strong AP background and a passion for keeping financial operations running smoothly, we want to hear from you. Apply today to be considered for this immediate opportunity!
Accounts Payable | Travel & Expense | Chrome River | Corporate Card | Expense Reconciliation | Lawson | Infor | Healthcare Finance | Boston | Contract
Boston, MA May 5, 2026
Accounts Payable & Travel Expense Specialist
Department: Accounting & Finance
Location: Boston, MA (Hybrid)
Duration: 3 Months Contract
About Our Client
Our client is a well-established, mission-driven academic medical center located in Boston, Massachusetts, with a decades-long history of providing comprehensive healthcare services to a diverse urban patient population. As one of the region's largest safety-net hospitals, they offer a broad spectrum of clinical services spanning primary care, specialty medicine, and behavioral health, while also serving as a training ground for medical professionals in partnership with a leading research university. Their operations span multiple facilities across the greater Boston area, and they are guided by a core commitment to equitable, high-quality care for all patients regardless of background or financial means.
Job Description
We are seeking an experienced Accounts Payable & Travel Expense Specialist for a contract engagement running through mid-August 2026 at a large healthcare organization in Boston, MA. In this role, you will be the central point of contact for all things travel and expense — managing corporate card programs, processing reimbursements, auditing reports for policy compliance, and keeping the day-to-day financial operations running without a hitch.
You'll work cross-functionally with Finance, Procurement, and Information Systems teams, as well as external vendors and a dedicated travel agency. This is a hands-on, detail-oriented position where accuracy and timeliness are critical. The ideal candidate is someone who takes pride in keeping financial systems clean and organized, communicates proactively when issues arise, and is always looking for ways to streamline processes.
This role reports to the AP Supervisor and works closely with the Procurement Manager to define and improve the future state of the organization's travel processes.
Duties And Responsibilities
- Manage the Chrome River Corporate Card Program, including usage guidance, updates, and coordination with the bank
- Serve as the primary contact for the organization's travel agency and respond to travel-related inquiries
- Process expense reports and reconcile corporate card spend in a timely and accurate manner
- Provide training on expense reimbursement software, including tip sheets and virtual sessions for staff
- Audit expense reports to ensure adherence to company travel and expense policies
- Support the executive corporate card program, including payment processing and record maintenance
- Work with Finance Information Systems on data flow changes, master data updates, and system improvements
- Produce and review reports using reimbursement software and provide data for monthly KPIs
- Respond to internal and external audits and fulfill documentation requests
- Perform month-end balance reconciliations and conduct ad hoc analytical reporting
- Develop and maintain travel reporting and conduct an annual review of the Company Travel Policy
- Identify and evaluate cost-saving opportunities within the travel and expense function
- Collaborate with internal stakeholders on account and expense inquiries
- Process invoices and perform statement reconciliations as assigned
- Support special projects and additional duties as needed
- 3–5 years of experience in an Accounts Payable function
- Strong knowledge of Travel & Expense processes and corporate card reconciliation
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel
- Strong analytical and problem-solving skills with high attention to detail
- Ability to manage multiple systems and workflows simultaneously
- Strong written and verbal communication skills
- Excellent organizational skills and ability to meet deadlines in a fast-paced environment
- Familiarity with Chrome River expense management software
- Experience with Lawson/Infor General Ledger systems
- Background in healthcare or a similarly complex, multi-entity organization
- Experience working cross-functionally with Finance, Procurement, and IT teams
- An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.
- Pay rate: $35.00/hr.
If you have a strong AP background and a passion for keeping financial operations running smoothly, we want to hear from you. Apply today to be considered for this immediate opportunity!
Accounts Payable | Travel & Expense | Chrome River | Corporate Card | Expense Reconciliation | Lawson | Infor | Healthcare Finance | Boston | Contract
Salary : $35