AP Travel and Expense Specialist

Summary:

• Responsible for day-to-day activities supporting Travel and Expense reimbursement for all entities in the company.
• Manage the Accounts Payable credit card and provide assistance to resolve issues.
• Ensure expenses are reconciled on time and resolve issues with maintaining customer data.
• Perform duties in support of Corporate Accounts Payable, ensuring no interruption of services.
• Enforce policies and ensure the company’s system is appropriately administered.

Responsibilities:

• Lead all aspects of the Chrome-river Corporate Card Program.
• Provide travel support and process expense reports.
• Reconcile corporate card spend and provide training in the new expense reimbursement software.
• Support the executive corporate card program, answering questions and liaising with the bank as needed.
• Manage the Accounts Payable credit card, provide information to staff on card usage, and maintain records.
• Be the primary contact for the organization’s travel agency, managing online data and liaising with the Business Manager.
• Respond to general inquiries and troubleshoot issues related to Travel and Credit Cards.
• Work with Finance Information Systems on data flow changes and updates to master data.
• Produce reports using reimbursement reporting software, review for policy adherence, and perform general auditing.
• Respond to audit and documentation requests.
• Ensure compliance with internal controls per company policy.
• Identify areas for improvement in AP and T&E transaction processing.
• Provide information for monthly key performance indicators.
• Review expense reports in accordance with company policy.
• Develop and maintain travel reporting and review the Company Travel Policy annually.
• Identify and review opportunities for cost savings.
• Perform month-end balance reconciliations and analytical reporting as required.
• Work with internal and external customers regarding account and expense inquiries.
• Partner with Procurement Manager and Accounts Payable Supervisor in defining the future state of Travel.
• Process invoices and statement reconciliations upon assignment.
• Special projects and other duties as assigned.

Requirements:

• Education: Associate or Bachelor’s degree required.
• Experience: 3-5 years in an Accounts Payable function.

Preferred Skills:

• Ability to use Microsoft Office suite, including Outlook, Word, and Excel.
• Knowledge of Lawson/Infor General Ledger system preferred; ability to learn and use the system effectively is required.