Temporary Executive Assistant

Our client, a family office, is looking for a Temporary Executive/Personal Assistant. The ideal candidate is highly organized, proactive and thrives in a fast-paced environment.

This role starts asap and will be an ongoing temporary role, while they search for a permanent hire.

Location: Fort Lee, New Jersey

Hours: 9am – 5:30pm

*Fully Onsite

Responsibilities:

Executive Support

• Manage complex calendars and scheduling for principals and family members
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and last-minute changes
• Process expense reports, reimbursements, invoices, and payments with accuracy and discretion
• Prepare materials for meetings and support executive workflows and communications
• Partner with internal stakeholders, accountants, attorneys, vendors, and external contacts
• Collect documentation, secure approvals/signatures, and manage administrative follow-through
• Support tax, financial, and family office operational processes
• Screen communications and prioritize urgent matters appropriately

Family Office & Personal Support

• Coordinate personal travel, family logistics, and scheduling needs
• Oversee personal staff coordination and support management of family-related operations
• Assist with expense administration related to residences, private aviation, and personal assets
• Coordinate medical reimbursements and maintain organized records
• Plan and execute personal, family, philanthropic, and corporate events
• Support family governance meetings and confidential initiatives
• Handle ad hoc projects with a high degree of ownership and discretion

Office Operations

• Provide light office management support, including ordering supplies and maintaining office and kitchen inventory
• Ensure the office environment remains organized, stocked, and operating efficiently

Qualifications

• Bachelor’s degree preferred
• 7 years of executive-level support experience within a corporate, family office, or high-touch environment
• Advanced proficiency across Microsoft 365, Google Workspace, virtual meeting platforms, and expense/travel systems
• Exposure to AI-enabled search and productivity tools is a plus
• Exceptional written and verbal communication skills
• Strong organizational skills with impeccable attention to detail
• Ability to remain calm under pressure and navigate sensitive situations with professionalism and tact
• Demonstrated discretion and commitment to confidentiality across personal, financial, and business matters
• Highly responsive with a proactive, solutions-oriented mindset

Please submit your resume for immediate consideration.

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