What are the responsibilities and job description for the Private Collection Coordinator for UHNWI - Miami, FL position at Career Group?
Private Collection Coordinator for UHNWI
Location: Miami, FL (Onsite)
Job Summary:
Our client is seeking a highly organized and detail-oriented Private Collection Coordinator to support the day-to-day administration and operations of a private collection. This is a unique opportunity to join a fast-paced family office environment where you will play a key role in maintaining records, coordinating logistics, and helping build scalable processes that support the long-term management of a prestigious collection.
Responsibilities:
- Oversee the day-to-day administration and organization of a private collection.
- Maintain accurate inventory, records, and documentation using collection management systems.
- Coordinate shipping, servicing, logistics, and vendor relationships.
- Serve as a primary point of contact for vendors, contractors, brokers, and other external partners.
- Build and maintain strong professional relationships while delivering exceptional service.
- Track communications and activities to ensure accurate recordkeeping and seamless operations.
- Identify opportunities to improve and scale processes that support the ongoing management of the collection.
- Take ownership of projects and ensure a high level of organization, accuracy, and follow-through.
Qualifications:
- Highly organized with exceptional attention to detail.
- Strong project coordination and administrative skills.
- Excellent communication and relationship management abilities.
- Proactive, resourceful, and comfortable managing multiple priorities.
- Experience supporting private collections, luxury assets, family offices, or other high-touch environments is a plus.
If this sounds like a fit, please submit your resume for consideration!
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