What are the responsibilities and job description for the Executive Assistant position at Career Group?
Executive Assistant / Administrative Assistant & Receptionist
Location: Palm Beach, FL (Hybrid – 4 Days In Office, 1 Day Remote)
Employment Type: Full-Time
Years of Experience: 2- 4
Our client, a prestigious investment firm, is seeking a polished and proactive Executive Assistant / Administrative Assistant & Receptionist to support senior professionals in a high-visibility Palm Beach office. This role combines executive support, reception, office management, and event coordination in a fast-paced, professional environment.
Benefits
- Medical, Dental & Vision
- 401(k) with Profit Sharing
- 3 Weeks PTO 6 Personal Days
- Daily Lunch Stipend
- Gym Stipend
Responsibilities
- Provide executive support to 4–5 senior professionals, including complex calendar management and travel coordination.
- Prepare presentations, reports, expense reports, and meeting materials.
- Serve as the primary receptionist, greeting visitors and managing incoming calls.
- Coordinate meetings, conference rooms, catering, and office events.
- Oversee day-to-day office operations, including vendors, supplies, and facilities.
- Maintain CRM/contact records and support onboarding and special projects.
- Provide backup administrative support for team members as needed.
Qualifications
- Previous Administrative Assistant or Executive Assistant experience supporting senior executives.
- Financial services, investment, banking, or professional services experience preferred.
- Excellent organizational, communication, and multitasking skills.
- Professional, client-facing demeanor with the ability to handle confidential information.
- Proficient in Microsoft Office; experience with Concur, CRM systems, AI tools, Teams, and Zoom is a plus.
- Bachelor's degree preferred.
This is an excellent opportunity for a highly organized, service-oriented professional who thrives in a collaborative, fast-paced environment and enjoys wearing multiple hats.