What are the responsibilities and job description for the Administration, Finance & Human Resources Assistant position at Career Group?
Our client, a well-established law firm is seeking a polished, detail-oriented Administration, Finance & Human Resources Assistant to run the day-to-day operations of their Miami office while supporting finance, HR, and executive leadership. This is a great fit for someone who thrives on variety, takes ownership, and enjoys being the person who keeps everything running smoothly behind the scenes.
What You'll Do:
Office & Operations
- Own the daily operations of the office — vendors, facilities, building management, supplies, and general upkeep
- Manage confidential correspondence, mail, and records with discretion
- Provide high-level administrative support to executive leadership, including scheduling and meeting prep
Finance & Bookkeeping
- Handle full-cycle bookkeeping in QuickBooks: AP, AR, journal entries, and monthly reconciliations
- Prepare client financial reports and support budgeting and special projects
- Process expense reports and vendor payments in line with company policy
HR Support
- Manage PTO, timekeeping, and attendance through ADP
- Support onboarding, offboarding, and benefits administration
- Maintain confidential personnel files and help coordinate team events and culture initiatives
What You Bring
- Associate's or bachelor's degree in Business, Accounting, Finance, HR, or related field preferred
- 2–4 years of experience in office administration, bookkeeping, or HR
- Required: hands-on QuickBooks experience
- Preferred: ADP experience
- Strong Excel, PowerPoint, Outlook, and Word skills
- Excellent judgment, discretion, and the ability to juggle competing priorities in a fast-paced environment
This is a fantastic opportunity to step into a trusted, high-visibility role with a reputable firm- ideal for someone who's equal parts organized, resourceful, and unflappable.
Please submit your resume for consideration!
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Salary : $50,000 - $65,000