Legal Administrator

Legal Administrator (Remote: SF Bay Area or NYC Metro)

Distinguished Consumer Retail Brand

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.

** Candidates must have experience with commercial/retail lease contracts

Location: Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.

Travel: Up to approx. 10% domestically

Compensation: $70-90k base discretionary bonus & highly competitive benefits package!

Responsibilities

Contract Administration

• Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence

• Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up

• Maintain well-organized, accurate records; ensure lease files are properly executed and stored

• Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures

Commercial Agreement Support

• Prepare, format, proofread, and route commercial agreements and contract-related documents

• Manage approval workflows and signature processes using contract management systems

• Maintain an up-to-date contract repository with accurate version control

• Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines

Management of Legal Operations

• Manage the Senior Manager’s calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics

• Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow-up lists

• Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support

• Maintain and refine internal processes, templates, and procedures to improve efficiency

• Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance

• Serve as a key coordination point ensuring matters progress and deadlines are met

Cross-Functional Coordination

• Liaise with internal teams regarding contract status, lease documentation, and compliance requirements

• Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance

• Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges

Qualifications

Education & Experience

• Bachelor’s degree preferred; equivalent experience considered

• 2–4 years of experience in legal administration, lease administration, or contract management, or similar roles

• Experience with commercial or retail lease contracts is required

• Experience with 1099 contractor support is a plus

Skills, Competencies, and Attributes for Success

• Strong attention to detail, accuracy, and document management discipline

• Excellent organizational and time-management skills; able to manage multiple priorities

• Proficiency in Microsoft Office and experience with contract or document management systems

• Comfortable in a fast-paced, evolving environment and committed to process improvement

• Professional, confident, and able to build strong working relationships

Please submit your resume to apply!

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