Junior Administrative Assistant

An established global financial institution is seeking a Junior Banker Administrative Assistant to join its Global Banking & Markets division in Chicago. This is an entry-level opportunity offering hands-on experience within a dynamic and high-performance investment banking environment. Ideal candidates will be proactive, detail-oriented, and adaptable, with a background in administration, customer service, hospitality, events, or call centers.

Location: Chicago, IL

Pay Rate: $20–$24/hour

Hours: 9am - 5pm

Duration: 6 months (Immediate Start)

Key Responsibilities:

• Provide administrative support to a team of 25 junior bankers, including Analysts, Associates, and Junior Vice Presidents
• Manage calendars, schedule meetings and conference calls across global time zones
• Handle a high volume of calls and emails, ensuring accurate and timely communication
• Coordinate internal and external meetings, including room bookings and video conferencing logistics
• Arrange domestic and international travel, including flight, hotel, visa applications, and car service bookings
• Process expenses and invoices with attention to detail and timeliness
• Support general office administration and ad hoc requests from banking teams
• Provide backup coverage for colleagues during absences or vacation periods

Qualifications:

• Bachelor’s degree preferred
• Administrative or customer-facing experience preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Word, Excel, and Outlook
• Professional verbal and written communication skills
• Comfortable interacting with team members at all levels of the organization
• Ability to work independently in a high-pressure, fast-paced environment
• Resourceful and proactive in problem-solving and task management
• Maintain confidentiality and exhibit discretion in handling sensitive information

Please submit your resume in Word format for immediate consideration!

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