Executive / Personal Assistant to UHNW Principal

Executive / Personal Assistant to UHNW Principal

An ultra-high net worth principal is seeking a seasoned Executive / Personal Assistant as a long-term right hand. This is a broad EA/PA role that touches business, personal life, and family logistics.

Location: New York City. This is a hybrid position with a lot of remote flexibility available. There is an office to work from in Midtown East as needed but must be local to be able to get to office or events or run errands as needed.

Compensation range commensurate with experience: 150,000 - 250,000 base range discretionary bonus fully paid benefits

Hours: Standard 8:30-6ish, but flexible as needed- Must have a 24/7 mindset and be comfortable responding to calls/texts/issues that arise on evenings & weekends.

Responsibilities include:

- Manage a heavy and constantly shifting calendar, including business meetings, philanthropic commitments, social events, medical appointments, and family obligations.

- Join business and planning calls as needed with the principal, capture key points and action items, and drive follow up until items are fully closed.

- Draft and manage correspondence and written communication, ensuring tone, discretion, and professionalism in every interaction.

- Coordinate extensive high-end travel for the principal and her family, including frequent family vacations, and other domestic and international travel both private and commercial.

- Own logistics from end to end and build thoughtful itineraries for vacations and social trips.

- Make sure that rooms are set up when they arrive, for example having food or amenities in the room, and bring creativity to planning the best restaurants and experiences.

- Handle high volume restaurant and activity reservations in New York City and beyond. You should genuinely enjoy the NYC restaurant scene and know how to recommend places and secure bookings.

- Support planning and execution of social and family events, such as large reunions and other important gatherings, working with multiple parties and personalities.

- Work closely with staff at the residences.

- The household includes a dog, and there is a dog walker, but you must be comfortable around dogs and not allergic.

Experience:

- At least 10 years of experience supporting a high net worth individual, C level executive, principal, celebrity or similar profile, ideally across both business and personal domains.

- History of staying in roles for multiple years, with the ability to ramp quickly and take ownership.

Skills and Traits

- Extremely smart, fast thinking, and able to process large amounts of information while staying organized.

- Very high executive functioning, with the ability to keep many threads moving at once and to see around corners.

- Outstanding communicator who knows when to ask questions, clarify vague requests, and confirm expectations instead of guessing.

- Excellent writer, capable of handling email drafting and written communication in a polished, professional voice.

- Deep familiarity with New York City, especially the restaurant scene, and someone who enjoys making smart recommendations around dining, experiences, and activities.

- Sophisticated and creative around gift giving, able to come up with thoughtful, well matched gift ideas for different people in her life.

- Very flexible and adaptable, not easily rattled by shifting priorities or changes in schedule.

- Highly proactive rather than reactive, always looking ahead, spotting issues early, and proposing solutions.

- Strong people skills and emotional intelligence, able to read a room and manage many different personalities gracefully.

- High energy, friendly, and kind, representing the principal with warmth and professionalism in every interaction.

- Low ego and service minded, genuinely happy to handle tasks that range from complex logistics to straightforward scheduling.

Please submit your resume to apply!

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