Executive Assistant – Leading Private Equity Team

Executive Assistant – Leading Private Equity Team

$95–100K base bonus paid OT comprehensive benefits

Hours: 9am–5pm ET; onsite 5 days/week in Greenwich, CT

A compelling role for an articulate, agile, and highly organized Executive Assistant eager to contribute to a sophisticated, fast-moving private equity team. The environment is hands-on, collaborative, and requires someone who can anticipate needs before they arise.

This opportunity is perfect for a proactive problem-solver who navigates shifting priorities with ease, adjusts smoothly to diverse working styles, and brings a high level of judgment, confidentiality, and follow-through.

What You’ll Do:

• Provide high-level administrative support to a team of executives across varying seniority levels

• Manage complex and ever-changing calendars; coordinate meetings, calls, and resolve scheduling conflicts

• Coordinate extensive domestic and international travel; book flights, accommodations, ground transport, dining, and prepare detailed itineraries

• Handle incoming calls; take clear, accurate messages and ensure timely communication

• Prepare and process monthly expense reports with accuracy and efficiency

• Greet guests and manage meeting logistics, including food and beverage arrangements and post-meeting cleanup

• Assist with preparing materials for meetings—agendas, presentations, and documents

• Maintain and organize personal and professional files

• Manage contact lists; add, update, and maintain entries

• Support two senior executives with distinctly different working styles—one fast-paced and high-energy, the other an early riser with real-time needs

• Collaborate with a large, supportive administrative team across multiple locations

• Maintain strict confidentiality and exercise sound judgment with sensitive information

• Juggle competing priorities while ensuring nothing falls through the cracks; handle additional projects as they arise

What We’re Looking For:

• Bachelor’s degree required

• 3–7 years of experience supporting teams—Finance preferred; open to Consulting or Legal

• Demonstrated ability to support multiple executives simultaneously; DealCloud experience a plus (training available)

• Exceptional written and verbal communication skills

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word)

• Outstanding organizational skills, attention to detail, and time-management capabilities

• Highly proactive, flexible, and capable of adapting to different communication and work styles

• Dependable, solutions-oriented, and calm under pressure with a service-driven mindset

• Exercises excellent judgment, discretion, and professionalism with sensitive materials

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