Personal Assistant - Private UHNW Family (NYC)

An Ultra-High-Net-Worth private family in New York City is seeking an experienced Personal Assistant to oversee the smooth operations of their NYC residence and provide high-level support in both household management and personal tasks, coordinating closely with the family office team. This role requires a highly organized, resourceful, and discreet professional who can balance hands-on assistance with strategic oversight. Candidates must have a minimum of 5-7 years of applicable experience and a Bachelor’s degree is required/strongly preferred. Ideal candidates should be incredibly polished and professional, extremely organized, proactive, flexible, and able to juggle multiple priorities at once. They should also thrive in a dynamic, fast-paced environment and possess a thick-skin, excellent interpersonal and communication skills, and a positive, “no task is too big or small” attitude. This is an amazing role for a service-oriented candidate who is ready to act as the “quarterback” of the team!

• Salary depends on experience (140-195k base plus discretionary bonus; up to 175-250k max all-in comp). 100% company-paid medical/dental benefits, 401k match, 2 weeks PTO (potentially flex to 3) in 1st year, etc.
• Hours: 8:00/8:30am – 6:00/6:30pm in-office (office hours can vary). Should be reachable/available 7:00am – 7:00pm. Flexible, 24/7 support mentality (weekends and evenings as needed). 5 days/week.
  
  
  

Responsibilities:

• Assist principals with day-to-day personal needs, travel arrangements, and scheduling.
• Oversee daily operations of the residence, ensuring smooth and efficient functioning.
• Work with the Estate Manager to supervise, schedule, and support household staff; ensure service standards are consistently met.
• Create household and lifestyle manual, preference lists, org charts, etc.
• Train and manage NYC household/personal staff.
• Liaise with vendors, contractors, and service providers to maintain the property to the highest standard.
• Run errands, manage shopping, and handle ad hoc requests with efficiency and discretion.
• Provide general administrative support, including correspondence, purchases, and logistics.
• Act as the main household point of contact with the family office team.
• Communicate needs, updates, and budgets between household and office operations.
• Support household-related financial tracking and reporting as needed.
• Assist in planning and coordinating family events and gatherings.
• Ensure smooth execution of household activities, entertaining, and special projects.
  
  
  

Required Qualifications:

• Minimum 5-7 years of experience in a similar role (House Manager, Personal Assistant, or Chief of Staff to a private family).
• Proven ability to manage staff and oversee household operations in UHNW environments.
• Highly organized, detail-oriented, and able to multitask effectively.
• Strong written and verbal communication skills.
• Professional, discreet, and trustworthy; maintains strict confidentiality.
• Tech-savvy with proficiency in scheduling, communication, and organizational tools.
• Flexible and adaptable, with a willingness to work outside standard hours as needed.
• Knowledge of New York vendors, services, and resources preferred.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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