Executive/Personal Assistant - Tech CEO / Founder

Executive Assistant / Personal Assistant to Founder & CEO

A mission-driven technology company is seeking an exceptional Executive Assistant / Personal Assistant to serve as the trusted right hand to its Founder & CEO. This is an incredible opportunity for a highly intuitive and proactive career EA/PA who thrives in a true partnership role and takes pride in making an executive's professional and personal life run seamlessly.

The CEO is collaborative, thoughtful, and looking for someone who can become a true second brain and extension of him. The right person will be incredibly organized, an excellent communicator, and someone with the judgment and confidence to take complete ownership of their responsibilities. You should naturally anticipate what is needed, create systems that keep everything on track, and be comfortable shifting between high-level executive priorities and personal or family-related needs.

This role is approximately 50% executive support and 50% personal support, with oversight of a boutique office. The company operates in a flexible hybrid environment, with time in the office based on business needs.

Responsibilities:

• Serve as a true right hand and second brain to the Founder & CEO, anticipating needs and ensuring nothing falls through the cracks.

• Manage a dynamic calendar, proactively prioritizing meetings, commitments, and competing demands.

• Coordinate domestic travel, detailed itineraries, accommodations, transportation, and logistics.

• Schedule board, investor, leadership, and external meetings and ensure the CEO is fully prepared.

• Create and maintain organized systems and trackers for travel, expenses, priorities, and ongoing projects.

• Manage expenses and take ownership of administrative and special projects from start to finish.

• Maintain excellent relationships with internal and external stakeholders.

• Manage personal appointments, reservations, errands, purchases, deliveries, and day-to-day logistics.

• Coordinate family-related needs, including family schedules, school matters, travel documentation, and requests from household staff.

• Handle personal projects with complete discretion, urgency, and excellent judgment.

• Oversee the day-to-day needs of a small Venice office, including vendors, supplies, deliveries, lunches, and general office readiness.

• Coordinate team meetings, company offsites, events, and occasional podcast logistics.

• Provide occasional administrative and travel support to other senior leaders.

Qualifications:

• 6 years of experience supporting a Founder, CEO, UHNW principal, or senior executive in an EA/PA capacity.

• Experience managing a true blend of high-level executive and personal/family support.

• Exceptionally organized with outstanding attention to detail and follow-through.

• Highly proactive and anticipatory, with a natural ability to stay several steps ahead.

• Excellent judgment and the ability to independently assess priorities and make decisions.

• Polished, professional, and confident representing a CEO with senior executives, board members, investors, and external stakeholders.

• Strong written and verbal communication skills.

• Resourceful, flexible, and solutions-oriented with a "no task too big or too small" mentality.

• Tech-savvy and comfortable creating systems and trackers to keep a fast-moving executive organized.

• Warm, collaborative, and team-oriented with a hospitality-driven mindset.

• Comfortable with a flexible hybrid environment and occasional after-hours responsiveness.

$110,000 - $120,000 Benefits