Executive Assistant

Executive Assistant

Santa Monica | Full-Time | Creative Agency | $80,000-85,000 Benefits

A fast-paced, award-winning creative agency in the Santa Monica area is seeking an experienced Executive Assistant to provide high-level support to its executive leadership team. The ideal candidate has a proven track record supporting C-suite executives in a dynamic, client-focused environment and excels at managing competing priorities with professionalism, discretion, and sound judgment.

Key Responsibilities

• Provide high-level administrative and operational support to leadership team.
• Manage complex executive calendars, coordinate internal and external meetings, and anticipate scheduling needs.
• Prepare meeting agendas, presentations, reports, and other executive materials.
• Coordinate domestic and international travel, expense reporting, and detailed itineraries.
• Serve as a liaison between executives, clients, partners, and internal teams while maintaining the highest level of confidentiality.
• Track strategic initiatives, follow up on action items, and help ensure executive priorities are executed efficiently.
• Support agency events, leadership meetings, off-sites, and special projects.
• Handle sensitive and confidential information with discretion.

Qualifications

• Bachelor's degree required.
• 3–5 years of experience supporting C-suite executives (CEO, COO, President, Founder, or equivalent) as an Executive Assistant.
• Experience in a creative agency, advertising, marketing, entertainment, media, or other fast-paced professional services environment strongly preferred.
• Demonstrated ability to manage multiple executive calendars and shifting priorities in a deadline-driven environment.
• Exceptional organizational, project management, and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and executive presence.
• Advanced proficiency with Microsoft Office, Google Workspace, and calendar management.