What are the responsibilities and job description for the Executive Assistant to CEO / Office Coordinator – AI Tech Startup position at Career Group?
Office Coordinator & EA to CEO – AI Tech Startup
A scaling boutique AI Tech startup is hiring for a strategic partner to serve as the right hand to the Founder/CEO and support our Head of Operations. This isn't just about managing a calendar; it’s about being the operational engine of a fast-growing startup. This role will also support onboarding/HR and support around the office including culture building, event planning, and office management.
Culture: We work "smarter, not harder"—typically 40–45 hour weeks with a focus on simplicity and high-quality craft.
Location: Flatiron District, NYC
In office Monday – Friday
The Package: $90k – $140k base range commensurate with experience PLUS
- Equity/Stock Options
- Comprehensive Medical, Dental, and Vision
- Commuter benefits and 401k
The Split: 40-50% Executive Support | 50-60% Operations/Office Management
- For the CEO: End-to-end inbox and Google calendar management, triaging high-stakes investor/press relationships, and ensuring he can focus entirely on product and strategy.
- For the Team: Partnering with the Head of Ops on high-touch onboarding, hiring coordination, culture-building events, and managing the new Flatiron office space.
Who You Are
- AI-Native: You don't just use AI; you obsess over how to use tools like Claude, Notion AI, and Superhuman to automate the mundane and solve for efficiency.
- A "Career" EA/Ops Pro: You have 3–5 years of Ops/EA experience and find genuine professional fulfillment in being the backbone of a business. You aren't looking to "grow out" of this role, but to grow within it as the company scales.
- High EQ & Low Ego: You are confident enough to hold your own with a charismatic founder, yet humble enough to handle "all-hands-on-deck" startup needs.
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Salary : $100,000 - $140,000